Payroll Clerk

DFK Malta Ltd; Santander; Presencial; COP 13.392.000 - 22.320.000; A tiempo parcial

Descripción de la vacante

DFK Malta Ltd. is seeking a Payroll Clerk (6hrs daily) to join the Administration and Finance team in the hospitality sector. The role focuses on accurate payroll processing and maintaining employee records while ensuring compliance with applicable regulations.

The successful candidate will review timesheets, calculate wages, enter data, and provide payroll reports. Strong attention to detail, Excel proficiency, and confidentiality are essential.

Formación

• Experience in payroll processing or similar role preferred.
• Proficiency with payroll software (Shireburn Indigo) and Excel.
• Strong numerical, analytical and problem-solving abilities.
• Effective written and verbal communication and interpersonal skills.
• Knowledge of payroll laws, regulations and best practices.
• Ability to work independently and as part of a team.

Responsabilidades

• Process payroll transactions accurately and on time.
• Maintain up-to-date employee records including tax and deductions.
• Prepare payroll reports for management and regulatory needs.
• Assist employees with payroll inquiries and resolve issues.
• Manage work permits for Third-Country National employees where required.

Conocimientos

Attention to detail

Communication skills

Teamwork

Analytical thinking

Data privacy awareness

Herramientas

Shireburn Indigo

Microsoft Excel

Descripción del empleo

Job Title:

Payroll Clerk (6hrs daily)

Department:

Administration, Finance - Hospitality industry

Immediate Manager:

Financial Controller

General Purpose of Position

Our client is looking for a payroll clerk, responsible for accurately processing payroll transactions, maintaining employee records, and ensuring compliance with payroll regulations. This role requires attention to detail, strong organizational skills, and a thorough understanding of payroll processes. Ensuring employees are compensated accurately and on time.

Main Duties and Responsibilities

Payroll Processing

• Collect and review timesheets, and/or other attendance records.
• Calculate and process employee wages, salaries, bonuses, and other compensation.
• Input payroll data into the payroll system accurately and timely.
• Verify accuracy of payroll transactions and resolve discrepancies.

Employee Records Management

• Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.
• Ensure compliance with data privacy regulations and confidentiality of employee information.
• Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.

Payroll Reporting

• Prepare and distribute payroll reports to management and other relevant stakeholders.
• Generate reports for accounting, auditing, and regulatory compliance purposes.
• Assist in the preparation of payroll-related tax filings and reports.

Employee Service

• Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.
• Respond to employee questions regarding pay, deductions, and benefits.
• Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.
• Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.
• Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.
• Monitor permit expiry dates and maintain records to ensure continuous legal employment status.
• Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.
• Maintain confidential employee records and ensure compliance with the law.
• Provide guidance to TCN employees on documentation requirements and permit processes.

Required Knowledge, Skills and Experience

• Previous experience in payroll processing or a similar role is preferred.
• Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.
• Strong attention to detail, mathematical and analytical skills.
• Effective communication and interpersonal skills.
• Knowledge of payroll laws, regulations and best practices.
• Ability to work independently and as part of a team.