Junior Programme Assistant - Consultant

UN Secretariat; Bogotá ciudad; Presencial; COP 46.710.000 - 68.508.000; Jornada completa

Descripción de la vacante

UN-Habitat in Bogotá, Colombia, seeks a Junior Programme Assistant to provide essential programme and administrative support within the Andean Countries HUB. You will aid in implementing projects, coordinating with national counterparts, organizing documentation, and maintaining project trackers to ensure timely delivery under supervision.

The role requires bilingual fluency (English and Spanish) with strong attention to detail and organizational skills, supporting knowledge management and donor

Formación

• A high school diploma or equivalent is required.
• A Bachelor’s Degree in Public Administration, International Relations, Development Studies, Urban Studies, Economics, Social Sciences, Management, or a related field is desirable.
• Fluency in English and Spanish is required; knowledge of another UN Official Language is desirable.

Responsabilidades

• Provide comprehensive programme and administrative support for UN-Habitat's Andean Countries portfolio, adhering to approved work plans and procedures.
• Coordinate effectively with national counterparts, partners, and internal teams to ensure successful project delivery.
• Assist in preparing, consolidating, and organizing all programme documentation, including project files, work plans, and progress reports.
• Support the organization and documentation of meetings, workshops, and events, managing agendas, minutes, and action points.
• Monitor programme activities by maintaining trackers, timelines, and databases for reporting.
• Assist in preparing inputs for donor reports and internal briefs.
• Contribute to knowledge management by organizing and archiving project outputs and lessons learned.
• Perform general office support duties, including data entry and record updates.
• Assist in developing presentation materials and maintaining communication channels for project development.
• Provide inputs for process systematization and sharing of best practices within the region and with headquarters.

Conocimientos

Programme coordination

Documentation management

Meeting organization

Monitoring and reporting

Knowledge management

Data entry

Presentation development

Communication

Time management

Educación

High school diploma

Bachelor’s degree in Public Administration

Descripción del empleo

Organizational context: The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable towns and cities globally. As the UN's focal point for urbanization, it collaborates with partners to build inclusive, safe, and resilient urban environments. This Junior Programme Assistant role supports the administrative and finance team within the Andean Countries HUB, contributing to the proper functioning of regional initiatives.

Job purpose: This consultancy aims to provide essential programme and administrative support to UN-Habitat's Andean Countries HUB. The Junior Programme Assistant will assist in the implementation of projects and initiatives, ensuring alignment with work plans and procedures. Key contributions include supporting coordination with national counterparts and partners, organizing programme documentation, facilitating meetings, and maintaining project trackers. The role also involves assisting with donor reports, knowledge management activities, and general office support, all under supervision. The ultimate goal is to ensure the effective delivery of programme activities and the smooth operation of the HUB, contributing to UN-Habitat's mission of promoting sustainable urbanization and reducing inequality.

Responsibilities: Provide comprehensive programme and administrative support for UN-Habitat's Andean Countries portfolio, adhering to approved work plans and procedures. Coordinate effectively with national counterparts, partners, and internal teams to ensure successful project delivery. Assist in preparing, consolidating, and organizing all programme documentation, including project files, work plans, and progress reports. Support the organization and documentation of meetings, workshops, and events, managing agendas, minutes, and action points. Monitor programme activities by maintaining trackers, timelines, and databases for reporting. Assist in preparing inputs for donor reports and internal briefs. Contribute to knowledge management by organizing and archiving project outputs and lessons learned. Perform general office support duties, including data entry and record updates. Assist in developing presentation materials and maintaining communication channels for project development. Provide inputs for process systematization and sharing of best practices within the region and with headquarters.

Education: A high school diploma or equivalent is required. A Bachelor’s Degree in Public Administration, International Relations, Development Studies, Urban Studies, Economics, Social Sciences, Management, or a related field is desirable. Fluency in English and Spanish is required; knowledge of another UN Official Language is desirable.

Work experience: A minimum of six months to one year of experience in project management or supporting programme/project implementation within development, humanitarian, or urban contexts is required. Experience within the United Nations System is desirable. Strong attention to detail, organizational, and time-management skills are essential for handling multiple tasks in a dynamic environment.

Skills: Programme and administrative support, project implementation, coordination, documentation management, meeting organization, monitoring and reporting, knowledge management, data entry, presentation development, communication, process systematization, attention to detail, organizational skills, time management.

Required languages: English, Spanish

Desired languages: French