Junior Administrative Assistant - Consultant

UN Secretariat; Bogotá ciudad; Presencial; COP 267.840.000 - 334.800.000; Jornada completa

Descripción de la vacante

The United Nations Human Settlements Programme (UN-Habitat) Andean Countries HUB is seeking a Junior Administrative Assistant consultant to support the administrative and finance team. You will help with procurement, manage workflows, liaise with stakeholders, and support project coordination to ensure deadlines, budget, and quality.

The role emphasizes knowledge management, organizing project documentation, and facilitating communications within the HUB.

Formación

• High school diploma or equivalent is required.
• Bachelor's degree in a related field is desirable.
• Proficiency in MS Office and digital tools is essential.

Responsabilidades

• Provide day-to-day administrative and operational support for HUB.
• Identify suppliers and prepare procurement for HUB projects.
• Liaise with internal teams and external counterparts to support workflows.
• Monitor deadlines with timely follow-up and assist in meetings.
• Support knowledge management by organizing project documentation.

Conocimientos

Administrative and operational support

Procurement process preparation

Workflow management

Stakeholder liaison

Deadline monitoring

Presentation material development

Meeting participation

Communication channel maintenance

Knowledge management

Data entry

Record updating

Attention to detail

Organizational skills

Time-management

Multitasking

Educación

Bachelor's degree in Business Administration, Public Administration, Management, Economics, Information Management, or Social Sciences

High school diploma or equivalent

Herramientas

MS Office

Digital tools

Descripción del empleo

Organizational context:

The United Nations Human Settlements Programme (UN-Habitat) is dedicated to promoting socially and environmentally sustainable towns and cities, serving as the UN's focal point for urbanization and human settlement matters. This role supports the administrative and finance team within the Andean Countries HUB, contributing to the smooth functioning of its projects and operations.

Job purpose:

This Junior Administrative Assistant consultant role is crucial for supporting the administrative and finance team of the UN-Habitat Andean Countries HUB. The primary purpose is to ensure the efficient and effective functioning of the HUB by providing comprehensive administrative and operational support. This includes assisting with procurement processes, managing administrative workflows, liaising with internal and external stakeholders, and contributing to project management. The role also involves supporting knowledge management by systematizing processes and good practices, ensuring projects meet their objectives in terms of deadlines, budget, and quality, and facilitating smooth communication and operations within the HUB.

Responsibilities:

Key responsibilities include providing day-to-day administrative and operational support to ensure smooth office functioning. This involves identifying suppliers and preparing for procurement processes for HUB Projects. The role requires liaising with internal teams and external counterparts to support administrative workflows and monitoring deadlines with timely follow-up. Assisting in the development of presentation materials and participating in meetings with the administrative team and counterparties are also key duties. The consultant will maintain communication channels for project development, provide technical support to the HUB Coordination and project coordinators, and support the systematization of processes and exchange of best practices. Additional duties include supporting administrative services for specific transactions, including travel, and assisting project coordination with mission agendas. The role also encompasses general office support, data entry, updating administrative records, and supporting knowledge management activities through organizing and maintaining project documentation.

Education:

A high school diploma or equivalent is required. A Bachelor's Degree in a related field such as Business Administration, Public Administration, Management, Economics, Information Management, or Social Sciences is desirable. Proficiency in standard office software (MS Office or equivalent) and digital tools is essential.

Work experience:

A minimum of six months to one year of experience in project management, administrative processes, and cooperation is required. Previous experience with the United Nations is desirable. Strong attention to detail, good organizational and time-management skills, and the ability to handle multiple tasks in a dynamic work environment are also necessary.

Skills:

Administrative and operational support, procurement process preparation, workflow management, stakeholder liaison, deadline monitoring, presentation material development, meeting participation, communication channel maintenance, technical support, process systematization, knowledge management, data entry, record updating, attention to detail, organizational skills, time-management skills, ability to handle multiple tasks.

Required languages:

English, Spanish

Desired languages:

French