Junior Payroll Analyst

Kaplan Languages Group; Bogotá ciudad; Presencial; COP 29.016.000 - 46.872.000; Jornada completa

Descripción de la vacante

Kaplan Languages Group (KLG) is a global leader in international education with operations across multiple countries. We are seeking a Payroll Administrator to support payroll processing, collect inputs, and ensure accurate data handling for ADP Celergo and other providers.

The role requires 1+ year of payroll experience, strong Excel skills, and high attention to detail, with excellent English communication to collaborate with international colleagues and providers.

Formación

• 1+ year of payroll processing experience.
• Proficient in English (C1+).
• Strong Excel skills, data manipulation and validation.
• Ability to handle high-volume data with accuracy.

Responsabilidades

• Support payroll processing across assigned countries, entities, and cycles.
• Collect payroll inputs from HRIS and business teams (new hires, leavers, changes).
• Extract, clean, validate, format data for ADP Celergo and other providers.
• Upload or submit accurate payroll input files before cut-off dates.
• Review payroll outputs against source data and prior periods; investigate discrepancies.
• Support off-cycle payments, corrections, and retroactive adjustments under the Global Payroll Manager.
• Use Excel for large data sets, lookups, formulas, pivots, data validation.
• Respond to routine payroll queries and refer complex matters to the Manager.
• Build strong relationships across countries, cultures, and time zones.

Conocimientos

Payroll processing

English (C1+)

Excel

Data manipulation

Attention to detail

Organizational skills

Learning new systems

Herramientas

ADP Celergo

HiBob

ADP payroll platforms

Descripción del empleo

This role is with KLG, a global leader in international education. KLG is now owned by Inspirit Capital and continues to deliver world-class educational experiences through its international network of schools and university partners.

Kaplan Languages Group (KLG) is a world-class language education platform operating over 20 schools across 8 countries. We deliver premium academic, professional, and language travel programmes to students from over 140 countries. At KLG, we combine education with financial excellence to support our international growth.

Job Description

Key responsibilities

• Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines.
• Collect payroll inputs from the HRIS and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes.
• Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.
• Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.
• Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escape material issues promptly.
• Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager.
• Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools.
• Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager.
• Build effective working relationships across countries, cultures, and time zones.

Qualifications

Essential

• 1+ (Junior Level) years of experience with Payroll processes.
• C1+ Level of English. Clear written and spoken English, with the ability to work effectively with international colleagues and providers.
• Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations.
• Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources.
• High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data.
• Ability to learn new payroll and HR systems quickly and follow structured processes and controls.
• Strong organizational skills and the ability to manage competing priorities within fixed deadlines.

Desirable

• Experience in a multinational, shared services, or multi-entity environment.
• Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform.
• Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.
• Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects.
• A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources