HR & People Operations Manager

Kavren Technologies; Colombia; Remote; COP 90,309,000 - 126,432,000; Full time

Job summary

Kavren Technologies is seeking a senior HR operations professional to own HR processes across its portfolio. This is a full-time exclusive independent contractor role with 100% remote work and reporting to the founder.

You will manage employee records, country-by-country compliance, onboarding/offboarding, policies, and ongoing performance programs, with weekly updates on headcount and risks.

Qualifications

• 5+ years in HR operations or HR generalist roles, incl. at least 2 years running HR function
• Experience organizing employee files for remote teams in multiple countries
• Knowledge of U.S. hiring documentation (W-2, 1099, W-9, W-8BEN, I-9) and Latin America contractor agreements
• Advanced Excel and Microsoft 365, comfortable using AI tools to work faster
• Native Spanish and advanced English, written and spoken
• Full availability during U.S. Eastern business hours, responsive on Teams and WhatsApp

Responsibilities

• Own HR operations across portfolio: employee records, documentation/compliance by country, onboarding and offboarding
• Maintain access for new hires and offboard when leaving
• Write and update policies and the employee handbook
• Run performance reviews and cultivate a culture of ownership
• Provide weekly HR report to founder with headcount, open items, compliance gaps and risks
• Manage documentation in Microsoft 365 and related systems

Skills

HR operations

Microsoft 365

Advanced Excel

Spanish/English bilingual

AI tools for productivity

Tools

SharePoint

OneDrive

Outlook

Teams

HRIS

e-signature tools

Job description

Kavren Technologies is a U.S.-based company that builds and operates a portfolio of brands across healthcare and technology, including a national telehealth platform and a primary care clinic in Miami. Our team works remotely across the United States and Latin America.

About the Role

We are looking for a senior HR professional to own HR operations across our portfolio: employee records, documentation and compliance by country, onboarding and offboarding, and the systems that keep it all organized. This is an operations role, not recruiting. Talent acquisition is handled by a separate team.

Main Responsibilities

• Employee records: build and maintain a complete, organized file for every team member, by company and by country, in Microsoft 365 (SharePoint and OneDrive).
• Documentation and compliance: make sure every team member has the right agreements, tax forms and required documents for their country, for U.S. employees and contractors and for independent contractors in Latin America.
• Background and reference checks completed before every start date.
• Onboarding and offboarding: agreements signed and access granted on day one, and access removed the same day someone leaves.
• Policies and handbook: write clear policies, keep them current, and make sure the team acknowledges them.
• Performance and culture: run review cycles, track probation periods, and build a culture of ownership and accountability.
• Weekly HR report to the founder: headcount, open items, compliance gaps and risks.

Must Haves

• 5+ years in HR operations or HR generalist roles, including at least 2 years running the HR function on your own.
• Proven experience organizing employee files and documentation for remote teams in more than one country.
• Working knowledge of U.S. hiring documentation (W-2, 1099, W-9, W-8BEN, I-9) and independent contractor agreements in Latin America.
• Advanced Excel and Microsoft 365 (SharePoint, OneDrive, Outlook, Teams), and comfortable using AI tools to work faster.
• Native Spanish and advanced English, written and spoken.
• Full availability during U.S. Eastern business hours, and responsive on Teams and WhatsApp.

Nice to Have

• Experience in healthcare: HIPAA training, and license and credential tracking for clinical staff.
• Experience with an HRIS and e-signature tools.
• Experience supporting several companies or brands at the same time.

What We Offer

• USD $2,500 - $3,500 per month, paid against invoice.
• Full-time, exclusive independent contractor agreement, 100% remote.
• Direct reporting to the founder.