Client Administration Analyst

HarbourVest Partners; Bogotá; Hybrid; COP 20,088,000 - 29,016,000; Full time

Benefits offered by this job

Hybrid work model

Remote workdays program

Job summary

HarbourVest Partners in Bogotá, Colombia, is seeking a detail-oriented data entry professional to support onboarding, client reporting and service interactions. The role combines data stewardship with timely entry and management of investor data in our record-keeping systems.

You will work in a hybrid environment with a clear emphasis on accuracy, teamwork, and the ability to navigate databases and CRM systems.

Qualifications

• Strong data entry accuracy and speed are essential.
• Team-oriented with ability to work independently.
• Experience with client onboarding and reporting is a plus.
• Proficient in English and MS Office.

Responsibilities

• Build and maintain investor data in record keeping system.
• Distribute critical communications to client contacts related to cash flow, amendments or notices.
• Provide data stewardship and testing for firm initiatives and projects.

Skills

Critical Thinking

Attention to detail

Organizational skills

Independent worker

Database navigation

CRM systems

Microsoft Office

English proficiency

Education

Bachelor of Arts (B.A) or equivalent experience

Bachelor of Science (B.S) or equivalent experience

Tools

CRM systems

Microsoft Office

Record keeping system

Job description

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

This position is primarily responsible for the timely entry and management of investor data, the preciseness of which directly impacts the execution of critical information and communications to our clients. Under limited supervision, this role will handle client information and will is a key contributor to Client Onboarding, Client Reporting and Client Service interactions.

The ideal candidate is someone who is:

• Committed to high-quality, accurate data entry
• Team-Oriented
• Excels in fast-paced and deadline driven environment
• Communicates honestly and openly
• Demonstrates bias for action

What you will do:

• Build and maintain investor data in record keeping system
• Distribute critical communication to client contacts related to cash flow, amendments, extensions or legal notices
• Provide data stewardship, data entry and user acceptance testing for firm initiatives and projects

What you bring:

• Critical Thinking
• Strong attention to detail
• Organizational skills
• Adept at working independently and as a part of a team
• Ability to effectively navigate databases and Customer Relationship management systems
• Skilled in Microsoft office
• Full Professional proficiency in English (Resume must be submitted in English
• Financial experience preferred
• Private equity experience a plus

Education Preferred

• Bachelor of Arts (B.A) or equivalent experience
• Bachelor of Science (B.S) or equivalent experience

Experience

• 0-2 Years experience in data entry, quality control or client experience preferred (Analyst level)