Bilingual Studio Coordinator: Design Studio Ops & Admin

Gensler; Bogotá; On-site; COP 54,000,000 - 76,000,000; Full time

Benefits offered by this job

Subsidized health & life insurance

Annual bonus

Tuition reimbursement

Professional development benefits

Job summary

Gensler is seeking a Studio Coordinator to provide administrative and general support to a team of designers and architects. You will be at the heart of office activities and help keep projects moving forward.

You will manage travel, timekeeping, filing, staffing reports, and meetings, while maintaining confidentiality and a high level of organization. Strong English/Spanish communication and MS Office proficiency are required.

Qualifications

• Bachelor’s degree in business administration, HR or similar.
• Minimum of two years of administrative experience.
• 100% bilingual English/Spanish with excellent written and verbal communication.
• Proficient in MS Office; InDesign experience is a plus.
• Experience handling sensitive material with discretion and confidentiality.

Responsibilities

• Assist Studio Directors with administrative aspects of projects including proposals, contracts, meeting notes and project filing.
• Coordinate travel, timesheets and expense report logistics.
• Assist with collection of time sheets, manual timecards and vacation forms as needed.
• Set up and maintain files for all projects and office documentation.
• Assist Design Managers with staffing and update staffing reports.
• Ensure proper electronic filing standards for the studio.
• Organize internal and external meetings.
• Set up conference calls and meetings.
• Make travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off.
• Work with marketing on qualification packages and RFPs as needed.
• Maintain studio metrics (AR, productivity, held time) with operations leader.
• Coordinate employee engagement activities and promote studio culture.
• Distribute and create the monthly studio newsletter.
• Support office services during client events.
• Coordinate communication between studios and shared services teams.
• Other administrative duties as required.

Skills

Bilingual EN/ES

Verbal communication

Discretion

Attention to detail

Time management

Multi-tasking

Education

Bachelor’s degree in business administration, HR or similar

Tools

MS Office

InDesign

Job description

Gensler is seeking a Studio Coordinator to provide administrative and general support to a team of designers and architects. You will be at the heart of office activities and help keep projects moving forward.

You will manage travel, timekeeping, filing, staffing reports, and meetings, while maintaining confidentiality and a high level of organization. Strong English/Spanish communication and MS Office proficiency are required.