Associate Project Portfolio Support (temporary position)

Publicis Re:Sources; Bogotá ciudad; Presencial; COP 66.960.000 - 133.920.000; Jornada completa

Descripción de la vacante

Publicis Re:Sources in Bogotá, Colombia seeks a data governance professional to ensure integrity across the Project Portfolio Management ecosystem, acting as a connector between PM, Resource Management, and Finance.

You will provide first-line PPM support, maintain staffing plans, auditing, and produce ad hoc reports to support planning and financial reporting.

The ideal candidate has a university degree, advanced English (B2+/C1), and 3+ years in PM or administration support.

Formación

• University studies related to Business Administration, Accounting, Finance or HR.
• Advanced English level B2+/C1 (oral & written skills).
• 3+ years of experience related to Project Management Support or Administration Support.

Responsabilidades

• Act as first-line support for PPM-related technical issues.
• Manage PPM role approver routing.
• Enter and maintain top-down staffing plans.
• Support building and maintaining PPM Teams management.
• Generate and monitor missing time reports.
• Conduct cost center and labor code audits.
• Identify/update unplanned resources and remove from staff plans.
• Generate RM Capacity/Allocation Reports.
• Support PTO planning.
• Create and maintain templates (Pricing Tool and timelines).
• Conduct timesheet approver audits.
• Identify and flag projects not updated in over 30 days.
• Ensure rate cards are attached to plans.
• Identify and flag roles with missing rates.
• Generate ad hoc reports to support PM, RM, and Finance teams.
• Monitor data inconsistencies, gaps, and risks affecting planning and reporting.

Conocimientos

Data governance

Advanced English (B2+/C1)

Educación

3+ years of experience in Project Management Support or Administration Support

Descripción del empleo

Responsible for the integrity and governance of data within the Project Portfolio Management ecosystem, that serve as both system stewards and operational support. This role acts as a critical connector across Project Management, Resource Management, and Finance, ensuring data accuracy, enabling informed decision-making, and supporting scalable workforce planning.

Responsibilities:

PPM General Support:

• Act as first-line support for PPM-related technical issues.
• Manage PPM role approver routing.

Resource Management Support:

• Enter and maintain top-down staffing plans.
• Support building and maintaining PPM ‘Teams’ management.
• Generate and monitor missing time reports.
• Conduct cost center and labor code audits.
• Identify/Update unplanned resources and resources to remove from staff plans.
• Generate RM Capacity/Allocation Reports.

Project Management Support:

• Support PTO planning.
• Create and maintain templates (Pricing Tool and timelines).
• Conduct timesheet approver audits.
• Identify and flag projects not updated in over 30 days.

Finance & Commercial Support:

• Ensure rate cards are attached to plans.
• Identify and flag roles with missing rates.

Reporting & Insights:

• First line of support to generate ad hoc reporting to support Project Management, Resource Management, and Finance teams.
• Monitor and flag data inconsistencies, gaps, and risks that impact planning, capacity, and financial reporting.

Qualifications:

• University studies related to Business Administration, Accounting, Finance or HR.
• Advanced English level B2+/C1 (oral & written skills).
• 3+ years of experience related to Project Management Support or Administration Support.