AP & AR Specialist

Formulated Automation; Bogotá; Remote; COP 105,128,000 - 170,833,000; Full time

Job summary

Formulated Automation seeks an AP & AR Specialist for a Los Angeles-based client as part of a growing in-house finance team. You will own payables and receivables across five entities, ensuring timely processing and accuracy.

Responsibilities include vendor and client invoicing, intercompany billing, AR aging, and month-end close tasks, working with US-based contacts and ERP systems like NetSuite, Sage Intacct or Acumatica. Remote work with Pacific time overlap is available.

Qualifications

• 3+ years of full-cycle AP/AR experience for US companies
• Experience with multiple entities and intercompany transactions
• Hands-on ERP experience (NetSuite, Sage Intacct, Acumatica); familiarity with Accountability ERP a plus
• Experience with US W-9s and 1099s
• Fluent written and spoken English; comfortable with US client AP teams
• Strong Excel skills
• Careful, organized; persistent and polite follow-up
• Understanding of AP and AR controls and why they matter

Responsibilities

• Process vendor bills for multiple entities: review, code, route for approval, weekly payment runs
• Set up new vendors, collect W-9s, and prepare 1099s
• Code and reconcile company card activity (Amex, Ramp)
• Collaborate with production accountants on job-related bills
• Create and send customer invoices; utilize client billing portals
• Apply incoming payments and keep AR aging current
• Follow up on past-due invoices; manage reminders and disputes
• Prepare intercompany invoices and support month-end close with accruals and aging reports
• Help document and improve AP/AR processes as the finance function scales

Skills

English fluency

Excel

Attention to detail

AP/AR controls

Client communications

Tools

NetSuite

Sage Intacct

Acumatica

Job description

Hi there! We are South and our client is looking for a AP & AR Specialist!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.

About Us

Our US-Based client is a Los Angeles-based group of creative companies spanning commercial production, color, editorial and visual effects. Our companies include Ethos Studio, Church Edit, Florence and Impossible Objects.We’re building our in-house finance team and are looking for an AP/AR Specialist to own payables and receivables across the group.

What you’ll do

Accounts payable

• Process vendor bills for five entities: review, code, route for approval, and prepare weekly payment runs
• Set up new vendors and collect W-9s, and prepare 1099s each January
• Code and reconcile company card activity (Amex and Ramp)
• Work with production accountants on job-related bills during active shoots

Accounts receivable

• Create and send customer invoices, including through client billing portals
• Apply incoming payments and keep AR aging clean and current
• Follow up on past-due invoices by phone and email, review and approve reminders drafted by our AR automation, and work with producers on disputes

Close and process

• Prepare intercompany invoices between our companies
• Support month-end close with AP accruals, AR cutoff and aging reports
• Help document and improve our AP and AR processes as we build out the finance function

What you bring

• 3+ years of full-cycle accounts payable and accounts receivable experience for US companies
• Experience with multiple entities and intercompany transactions
• Hands-on experience with a mid-market ERP such as NetSuite, Sage Intacct or Acumatica; experience with Accountability ERP is a plus
• Experience with US W-9s and 1099s
• Fluent written and spoken English, and comfortable on calls with US clients’ accounts payable teams
• Strong Excel skills
• Careful, organized, and comfortable following up persistently and politely
• Understanding of AP and AR controls and why they matter

Nice to have

• Experience in commercial production, post-production, advertising or entertainment
• Familiarity with Wrapbook, Ramp or AR automation tools

Details

• Schedule: Full-time, Monday to Friday, overlapping with 9am-2pm Pacific time
• Location: Remote
• Reports to: Accounting Manager in Los Angeles
• Target start: Week of November 30, 2026