Administrative Assistant - Compliance

Westside Build LLC; Córdoba; Presencial; COP 49.063.000 - 77.098.000; Jornada completa

Descripción de la vacante

Westside Build LLC in Colombia is seeking a highly organized assistant to support documentation collection and management for U.S. construction projects. This full-time role runs 12:00–21:00 and requires professional, fluent English.

You will audit licenses, insurance and tax certificates, file records, and coordinate info from diverse teams using ERP/CRM and Excel. Prior construction or insurance experience is a plus; strong communication is essential.

Formación

• 3+ years of administrative experience, in English for international companies.
• 1+ year with ERP, CRM, or similar data management software.
• Proficient in Excel/Word; knowledge of Adobe Acrobat and/or BlueBeam.

Responsabilidades

• Collect and audit project/company compliance documents (licenses, insurance certificates, tax certificates, etc.).
• File documentation and ensure checklists are up to date.
• Use various communication styles to collect required info on time.

Conocimientos

ERP/CRM experience

Excel

Word

English proficiency

Administrative experience

Educación

3+ years administrative experience

Herramientas

Adobe Acrobat/BlueBeam

Descripción del empleo

We're seeking a highly organized, proactive assistant to support documentation collection and management for U.S. construction projects. Full-time availability, 12:00–21:00, is required. Professional, fluent spoken and written English is mandatory — no communication will be in Spanish.

Responsibilities

• Collect and audit project/company compliance documents (business licenses, insurance certificates, tax certificates, etc.)
• File documentation and ensure checklists are up to date
• Use various communication styles to collect required info on time

What Makes You Succeed:

• Proactive, assertive and results-based communication style
• Ability to follow tasks through to completion
• Organized and able to follow established procedures

What You Need:

• 3+ years of administrative experience, in English for international companies
• 1+ year with ERP, CRM, or similar data management software
• Proficient in Excel/Word skills; knowledge of Adobe Acrobat and/or BlueBeam
• Construction industry and/or insurance experience a plus

Fluent, professional English (spoken and written) — required