Accounts Payable Specialist

OttoMate; Colombia; On-site; COP 60,000,000 - 85,000,000; Full time

Job summary

OttoMate is seeking an Accounts Payable Specialist to manage full-cycle AP, ensuring accurate invoicing, timely payments, and reliable reporting. The role requires hands-on NetSuite and SAP experience and advanced Excel skills to support daily operations.

The ideal candidate will work independently, maintain precise records, and contribute to efficient financial processes while continuously improving AP workflows. This position is based in Colombia.

Qualifications

• 3+ years of professional experience in Accounts Payable.
• Hands-on experience using NetSuite and SAP for AP/fin ops.
• Advanced Microsoft Excel skills for data management and reporting.
• Understand AP processes, invoice management, vendor payments, and recordkeeping.
• Strong attention to detail, organized, and able to work independently under deadlines.
• Ability to manage competing priorities and deliver reliable results.

Responsibilities

• Process and verify vendor invoices and payments in a timely, compliant manner.
• Perform account reconciliations and resolve invoice discrepancies.
• Communicate with vendors and respond to payment inquiries.
• Maintain AP records and prepare aging reports for visibility.
• Support month-end closing by reconciling AP balances.
• Identify opportunities to improve AP workflows and processing efficiency.

Skills

Advanced Excel

AP processes

Attention to detail

Time management

Tools

NetSuite

SAP

Bill.com

QuickBooks Online

SAP Concur

Job description

We are seeking a detail-oriented, organized, and proactive Accounts Payable (AP) Specialist to manage full-cycle accounts payable operations, ensuring accurate invoice processing, timely vendor payments, account reconciliations, and reliable financial reporting. This role requires hands-on experience with NetSuite and SAP, advanced Microsoft Excel skills, and a strong understanding of AP processes. The ideal candidate will work independently, maintain accurate financial records, resolve discrepancies, and contribute to efficient financial operations.

Responsibilities

• Processing and verifying vendor invoices and payments, ensuring accuracy, completeness, and compliance with established accounts payable procedures.
• Performing account reconciliations, identifying invoice discrepancies, and resolving payment-related issues to maintain accurate financial records.
• Managing vendor communications, responding to payment inquiries, monitoring outstanding balances, and ensuring adherence to agreed payment terms.
• Maintaining accurate accounts payable records, tracking outstanding invoices, and preparing AP aging reports to support financial visibility and payment management.
• Supporting month-end closing activities by reviewing AP transactions, reconciling balances, and ensuring timely completion of accounting tasks.
• Identifying opportunities to improve accounts payable workflows, increase processing efficiency, and maintain accurate and timely financial operations.

Requirements

• Possess at least 3 years of professional experience in Accounts Payable, including hands-on involvement in full-cycle AP processes.
• Demonstrate practical, hands-on experience using both NetSuite and SAP for accounts payable and financial operations.
• Utilize Microsoft Excel at an advanced level to manage financial data, perform reconciliations, and support reporting activities.
• Understand accounts payable processes, invoice management, vendor payments, account reconciliations, and financial recordkeeping.
• Demonstrate strong attention to detail, organizational skills, and problem-solving abilities to ensure accuracy and resolve discrepancies.
• Manage competing priorities and deadlines independently while maintaining a proactive, reliable, and results-oriented approach to daily responsibilities.

Nice to Have

• Bring experience using AP automation and accounting platforms such as Bill.com, QuickBooks Online, SAP Concur, or similar tools.
• Possess previous experience supporting US-based companies or international accounting operations.