Strategic Procurement & PSA Specialist

GHD; Santiago; Vor Ort; Vollzeit

Jobbeschreibung

Procurement Specialist / PSA

Responsible for the accuracy and integrity of project financial data and timely client invoicing. Supports project managers, directors and other stakeholders to promote the financial success of projects.

Key Responsibilities

Contract Review & Approval

• Review draft contracts for invoicing terms, costing specifics, retention, retainer, prevailing wage, sub‑consultants, charge rates and unit pricing.
• Provide historical project data for fee estimates and proposals.
• Act as the primary point of contact with client accounting to address financial data inquiries.
• Deliver exceptional customer service to all clients regarding financial services.

Project Setup & Maintenance

• Review project set‑up for accuracy and update client billing information.
• Maintain accurate project costing for revenue recognition.
• Reconcile, inactivate and close project data.

Client Setup

• Assist with new and existing client approvals and submittals.
• Review client billing data for invoicing requirements.

Timesheets

• Confirm project costing data.
• Assist Accounts Receivable and provide billing data when necessary.
• Support Project Managers with collection calls on outstanding debts.
• Update MIS with collection data.

Client Invoicing

• Distribute draft invoices to Project Managers.
• Review and input unit pricing data as required.
• Produce accurate and timely client invoices (internal and external).
• Ensure all backup documentation accompanies client invoices.
• Mail, email or upload all client invoices.
• Establish and maintain point of contact with client accounting on financial and invoicing matters.
• Archive client invoices.
• Provide exceptional customer service to improve client experience.

Qualifications and Requirements

• Excellent English verbal and written communication skills.
• Good verbal and written French communication skills.
• Minimum one year of accounting experience, preferably with a professional services firm.
• Minimum one year of experience with invoices, cost estimate spreadsheets and timesheets.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Strong editing and proofreading skills.
• Ability to work independently as well as collaboratively.
• Excellent interpersonal skills and ability to prioritize multiple tasks.

We provide equal opportunities to all employees and qualified applicants without distinction of race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, or marital status.