Document Management Support / Control de Documentos

Bechtel Corporation; Santiago; Presencial; CLP 18.000.000 - 28.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Total Rewards Program

Descripción de la vacante

Bechtel Corporation is seeking a Document Management professional to provide document and records management services for project activities in Santiago. You will receive, process, distribute, retrieve, and maintain documents and records, ensuring accuracy and timely placement to support construction work.

The role requires a minimum of 6+ years of related experience, proficiency in Aconex and MS Office, and strong collaboration with internal and external stakeholders to resolve document control

Formación

• Requires minimum 6+ years of related experience.
• Associate degree or related technical training preferred.
• Experience in Engineering and Construction Projects.
• Teamworks skills.
• Knowledge of reporting tools or methods.

Responsabilidades

• Providing document and/or records management services and assists in the implementation of the enterprise content management system (ECMS).
• Reviewing, logging, distributing, maintaining, retrieving, and managing a wide range of records and/or revision-controlled documents in accordance with established procedures, instructions, and guidelines.
• Providing guidance to authors in assigning unique document numbers to documents based on procedures.
• May assist in the review of data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks.
• Interfacing with internal and external customers on a routine basis.
• Interfacing with other groups in the resolution of questions, issues, or actions relating to document control matters.
• Assisting team members with questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Directing the team on records security classification policy and procedures.
• Assembling information needed to support project activities, including but not limited to metrics, audits and self assessments.
• Providing input to creating/updating desktop work instructions, plans and procedures . May assist in training others in use of software applications used for document management activities .
• Working with team members to ensure records are complete and accurate and compliant with procedural requirement .
• Creating and distributing document processing reports, as requested . May assist with data migrations and post-migration validation efforts.

Conocimientos

Aconex (intermediate)

MS Office

Engineering/Construction

Teamworks

Reporting tools

Educación

Associate degree

Descripción del empleo

Requisition ID: 298741

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Santiago

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to the energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary

In this role, you will provide document management services, including but not limited to receiving, processing, distributing, retrieving, and maintaining documents and records. You will assemble information to support project activities and assist in resolving issues and questions. Your attention to detail, accuracy, and support will help ensure documents are in the right place at the right time.

Major Responsibilities

• Providing document and/or records management services and assists in the implementation of the enterprise content management system (ECMS) .
• Reviewing, logging, distributing, maintaining, retrieving, and managing a wide range of records and/or revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines .
• Providing guidance to authors in assigning unique document numbers to documents based on procedures .
• May assist in the review of data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks .
• Interfacing with internal and external customers on a routine basis .
• Interfacing with other groups in the resolution of questions, issues, or actions relating to document control matters .
• Assisting team members with questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Directing the team on records security classification policy and procedures .
• Assembling information needed to support project activities, including but not limited to metrics, audits and self assessments .
• Providing input to creating/updating desktop work instructions, plans and procedures . May assist in training others in use of software applications used for document management activities .
• Working with team members to ensure records are complete and accurate and compliant with procedural requirement .
• Creating and distributing document processing reports, as requested . May assist with data migrations and post-migration validation efforts.

Education And Experience Requirements

• Requires a minimum of 6+ years of related experience .
• Associate degree or related technical training preferred.

Required Knowledge And Skills

• Operation in Aconex at an intermediate to advanced level, specific to the Document Management Function.
• MS Office medium or advanced level.
• Previous experience in Engineering and Construction Projects.
• Teamworks skills.
• Knowledge of reporting tools or methods.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment