Project Admin Assistance / 23 Professional OA Administrative Services

Bechtel Corporation; Santiago; Presencial; CLP 13.392.000 - 17.856.000; Jornada completa

Descripción de la vacante

Bechtel Corporation in Santiago, Chile, seeks an experienced administrative specialist to provide confidential support to a department or project. The role requires initiative, discretion, diplomacy, and strong organizational skills to ensure smooth operations.

Key duties include coordinating travel, managing calendars, handling mail, preparing reports, and assisting in meetings and presentations. Requires 4–6 years of related experience and an associate degree, with excellence in communication.

Formación

• Requires a minimum of 4-6 years of related experience and associate degree or related technical training preferred
• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information, as well as Excel and Word.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.
• Demonstrated knowledge of filing systems and common office procedures

Responsabilidades

• Coordinate requests from clients, managers, and in-house staff; maintain files for the manager's attention.
• Assisting staff in certain procedures.
• Collect, review, and distribute incoming mail; handle mail independently and ensure proper formatting.
• Coordinate complex travel arrangements and prepare itineraries and expense reports.
• Prepare for meetings, arrange facilities and refreshments, and distribute notices and minutes.
• Maintain a hard copy or electronic calendar for the manager.
• Develop and implement office procedures and filing/record-keeping systems.
• Support daily work planning and employee evaluations.
• Act as manager's delegate to meetings.
• Review communications and route to appropriate supervisor.
• Compose routine correspondence and respond to inquiries.
• Monitor follow-up actions and prepare data for studies or reports.
• Organize material for meetings and training sessions.
• Operate audiovisual equipment for programs and assist in records management.

Conocimientos

Interpersonal communication

Proactive

Multitasking

Team collaboration

Educación

Associate degree or related technical training

Herramientas

PowerPoint

Excel

Word

Descripción del empleo

Requisition ID: 298760

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Santiago

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary

The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.

Major Responsibilities

• Coordinating requests from clients, managers, and in-house staff. Determining action on important or emergency matters or knows whom to contact in absence of the manager. Maintaining files of important matters for the manager's attention upon return.
• Assisting staff in certain procedures.
• Collecting, reviewing, and distributing incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention. Reviewing outgoing mail to ensure accuracy and proper format. Following up to ensure action.
• Coordinating complex travel arrangements, including details of business plans. Preparing itineraries and expense reports. Coordinating meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
• Independently maintaining a hard copy or electronic calendar for the responsible manager.
• Developing and guiding the implementation of office procedures and of filing and record-keeping systems.
• May prepare or provide input to daily work planning, training, and/or employee evaluations of assigned personnel.
• Acting as manager's delegate to meetings.
• Reviewing incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor's attention.
• Composing routine correspondence in response to requests for department services, answers enquiries from other departments, area offices, or outside entities.
• Monitoring all follow-up actions required by supervisor/manager.
• Extracting data from reference material, either semi-technical or non-technical in scope.
• Compiling, analyzing, and preparing or helping prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Working with customers and stakeholders to schedule meetings. Organizing material for meetings, presentations, and training sessions.
• May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences, May implement records management program, maintaining files of various historical data, May assist in personnel activities, such as recruitment, policy administration, compensation administration, or employee development.

Education And Experience Requirements

• Requires a minimum of 4-6 years of related experience and associate degree or related technical training preferred

Required Knowledge And Skills

• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information, as well as Excell and Word.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.
• Demonstrated knowledge of filing systems and common office procedures

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail].

Requisition ID 298760

• Relocation Authorized None
• Telework Type Full-Time Office/Project
• Work Location Santiago

Equipos construyendo proyectos inspiradores

Desde 1898, hemos ayudado a clientes a completar más de 25,000 proyectos en 160 países en los siete continentes que han creado empleos, hecho crecer economías, mejorado la resiliencia de la infraestructura mundial, aumentado el acceso a la energía, recursos y servicios vitales, y hecho del mundo un lugar más seguro y limpio.

Diferenciados por la calidad de nuestra gente y nuestro incansable impulso para ofrecer los resultados más exitosos, alineamos nuestras capacidades con los objetivos de nuestros clientes para crear un impacto positivo dur