Specialist - Procurement & Logistics

On; Zürich; On-site; CHF 90,000 - 130,000; Full time

Job summary

On is seeking a proactive Logistics & Shipping Operations Specialist to own inbound/outbound shipping, freight coordination, and warehouse dispatch workflows at our Zürich hub. You will connect supply planning, forwarders, and the warehouse to ensure smooth movement of raw materials, samples, and finished footwear worldwide.

Ideal candidates have 2–4+ years in freight forwarding or logistics coordination, strong Incoterms and customs knowledge, and proficiency with Nexus ERP and Excel.

Qualifications

• 2–4+ years in freight forwarding, international shipping, or logistics coordination.
• Solid understanding of Incoterms and customs coordination.
• Proficient with Nexus or similar ERP systems and spreadsheets.

Responsibilities

• End-to-End shipment & freight coordination across multiple modes.
• Oversee order confirmations, shipping data, and docs (invoices, packing lists).
• Manage inbound shipments to ZRH factory and coordinate with suppliers.
• Coordinate 3rd party warehouse activities and on-site operations.
• Lead ad-hoc logistics for samples, events, and special orders.
• Create SOPs to standardize inbound/outbound shipping workflows.

Skills

Freight forwarding

Incoterms

Nexus ERP

Excel / Sheets

English & German

Tools

Nexus ERP

MS Excel

Google Sheets

Job description

In Short

We are seeking a proactive and hands-on Logistics & Shipping Operations Specialist to take full ownership of our day-to-day inbound/outbound shipping, freight coordination, and warehouse dispatch workflows. As a vital link between supply planning, external forwarders, and warehouse operations, you will ensure the seamless movement of raw materials, samples, and finished footwear products worldwide. If you bring practical experience in freight forwarding/expedition, thrive in a fast-paced environment, and stay calm when last-minute operational changes arise, this role is for you.

Your Mission

• End-to-End Shipment & Freight Coordination: Organize and manage international and domestic freight movements across multiple modes (FedEx, Air Freight, Trucking), ensuring seamless customs handling and adherence to agreed Incoterms.
• ERP & Order Execution (Nexus): Oversee order confirmations, calculate/update shipping data (weights, FOB pricing, carton information), and generate key shipping documents including PTS, packing plans, labels, and commercial invoices.
• Inbound Raw Material Management: Manage inbound shipments of raw materials and components to the ZRH Factory, obtaining carrier quotes, checking Incoterms, and aligning suppliers and forwarders to support production timelines.
• Warehouse & On-Site Operations Support: Serve as the primary operational contact for our 3rd party warehouse (Welti). Visit the site ~2 times a week to coordinate Pick & Pack workflows, oversee QC inspections, support inventory tracking, and solve daily ground-level bottlenecks.
• Special & Event Logistics Handling: Lead the logistics for ad-hoc requests, including Sample Room shipments, B-Grade orders, Marketing events, and special customer pickups (DIST orders with custom pick-up requirements).
• Process Standardization & SOP Creation: Define, document, and establish clear Standard Operating Procedures (SOPs) for inbound and outbound shipping workflows to improve lead times and optimize shipping costs.
• Cross-Functional Collaboration: Liaise daily with Supply Planning, Factory Operations, Customs, Development, and Marketing teams to manage last-minute requests and ensure on-time dispatch.

Your Story

• Proven Logistics & Freight Experience: 2–4+ years of hands-on experience in freight forwarding (Spedition), international shipping, or logistics coordination within a fast-moving industry (sportswear, retail, or manufacturing preferred).
• Solid Freight & Customs Knowledge: Practical understanding of international transport modes (Air, Road, Courier), Incoterms, commercial invoices, and customs/import-export coordination.
• System & Data Affinity: Comfortable working with ERP/Supply Chain management systems (e.g., Nexus) and MS Excel / Google Sheets with high accuracy for shipping data and order specs.
• Hands-On & Resilient Mindset: Pragmatic problem-solver who stays calm under pressure, manages last-minute changes effortlessly, and enjoys splitting time between desk/coordination tasks and physical warehouse presence.
• Strong Communication Skills: Excellent written and verbal communication skills in both English and German.

Meet the team

Join the Lightspray team, a group of passionate innovators and entrepreneurial thinkers united by a single mission: to make high-performance footwear at scale, anywhere, anytime, while minimizing our environmental impact.

We are pioneers, using technology-driven solutions to revolutionize the running shoe landscape from the ground up.

What we offer

On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.