Senior Document Management & Information Governance Consultant – GxP

CLEEVEN; Basel; On-site; CHF 120,000 - 180,000; Full time

Job summary

CLEEVEN is seeking a Senior Document Management & Information Governance Consultant to lead governance initiatives within a regulated environment. You will map document landscapes, define classifications and metadata, and shape a modern Document Management strategy.

Collaboration with business and IT stakeholders will cover QMS, SAP, SharePoint / Microsoft 365, and related systems. You will drive workshops, define workflows, and explore AI-enabled opportunities, contributing to a robust

Qualifications

• Experience in document management and information governance within regulated environments.
• Strong knowledge of classification, taxonomy, metadata and lifecycle of documents.
• Exposure to GMP/GxP settings and controlled document requirements.
• Proven workshop facilitation and business analysis skills.
• Familiarity with Microsoft 365 / SharePoint and SAP document topics.
• Knowledge of AI use cases in document management is advantageous.

Responsibilities

• Lead workshops with business teams to formalize document-related needs.
• Build and maintain a document catalogue and define metadata schemas.
• Define governance rules for storage, ownership, access, and lifecycle.
• Determine appropriate systems of record for document types.
• Propose simpler, modern approaches and challenge existing practices.
• Contribute to document workflows and align with QMS, SAP, and SharePoint solutions.
• Identify opportunities for automation and AI-enabled document management.
• Support stakeholders in adopting governance principles.

Skills

Document Management

Enterprise Content Management

Information Governance

Workshop facilitation

Business analysis

Microsoft 365 / SharePoint

SAP-related document management

QMS & GMP awareness

AI in Document Management

Tools

Microsoft 365 / SharePoint

SAP

Job description

CLEEVEN is a European consulting company founded around two core convictions:

• European engineering excellence should be a driver of global competitiveness
• Our human mission is to support our consultants in their personal and professional development

Project Context:

As part of a Document Management transformation program within a regulated environment, we are looking for a Senior Document Management & Information Governance Consultant.

The program is still at an early stage, and the target solution has not yet been selected. The objective is therefore to first understand the current business needs, structure the document landscape and define a modern and sustainable Document Management strategy.

The consultant will work closely with business and IT stakeholders and contribute to defining document governance principles across different systems, including QMS, SAP and Microsoft 365 / SharePoint.

Your Objectives:

• Lead workshops with business teams to understand and formalize document-related needs
• Build and maintain a document catalogue
• Define document categories, taxonomies and metadata
• Define governance rules around storage, ownership, access and document lifecycle
• Help determine the appropriate system of record for different document types
• Challenge existing practices and propose simpler and more modern approaches
• Contribute to the definition of document workflows
• Support functional discussions around QMS, SAP, SharePoint / Microsoft 365 and other Document Management solutions
• Identify relevant opportunities for automation and AI-enabled Document Management
• Support business stakeholders in adopting new governance principles

Key Skills:

• Strong experience in Document Management, Enterprise Content Management or Information Governance
• Good knowledge of document classification, taxonomy, metadata and document lifecycle
• Experience in GxP, GMP or another regulated environment
• Understanding of controlled document requirements such as versioning, approvals, audit trail, access control and traceability
• Strong workshop facilitation and business analysis skills
• Good understanding of Microsoft 365 / SharePoint
• Understanding of SAP-related document management and integration topics
• Experience with QMS and document workflows is a plus
• Knowledge of AI use cases applied to Document Management is a strong advantage

Profile:

• We are looking for a senior consultant able to combine business understanding, Document Management expertise and functional IT knowledge.
• You are comfortable engaging with both business and technical stakeholders, challenging existing practices and translating business needs into clear governance principles and functional requirements.
• Experience in Life Sciences, Pharma or another regulated industry would be highly valuable.

Languages:

• German and/or French would be a strong plus