Sales Assistant 80-100%

SKAN AG; Allschwil; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

SKAN AG is seeking a reliable Sales Administration specialist to support our international sales teams from the back office in Allschwil. You will manage order entry and processing in SAP and ensure smooth handovers to the executing departments.

You will coordinate project data, prepare invoices, maintain CRM records, and ensure timely project handovers. Strong German and English skills and experience in administrative roles are essential to succeed in this dynamic, international environment.

Qualifikationen

• Degree in Business Administration or a commercial qualification with relevant further education.
• Professional experience in an administrative role, ideally in order processing or Sales Administration.
• Good SAP skills, particularly in order processing.
• Knowledge of letters of credit and bank guarantees.
• Experience with Salesforce CRM is an advantage.
• Confident user of standard MS Office applications.
• Very good written and spoken German and English.

Aufgaben

• Order entry and processing for international projects in SAP.
• Reviewing customer purchase orders and preparing order confirmations.
• Creating and maintaining project structures in SAP and PLM and monitoring deadlines.
• Compiling relevant project information and ensuring smooth handover of projects.
• Independently conducting project handover meetings and coordinating interfaces.
• Preparing customer invoices, down payment invoices, and final invoices.
• Processing letters of credit and bank guarantees; maintaining CRM and SAP data.
• Handling additional administrative tasks.

Ausbildung

Degree in Business Administration

Tools

SAP

Salesforce CRM

Microsoft Office

PLM

Jobbeschreibung

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Founded in 1968, SKAN is a pioneer in cleanroom equipment and the development of isolators for the pharmaceutical industry. Innovative products, tailor‑made solutions and an effective service organisation have made SKAN a market leader and a key partner to industry and research laboratories.

At SKAN, healthy growth is important to us. We are always looking for talented individuals to fill a wide range of roles.

Overview

For our Sales Administration team, we are looking for a reliable and motivated organisational talent who enjoys working in an international environment and supporting our global sales teams from the back office. In this varied role, you will be responsible in particular for order processing and, in close collaboration with the responsible sales colleagues, ensure that projects are smoothly handed over to the executing departments. You will manage order entry and processing in SAP, independently conduct project handover meetings, and coordinate the relevant interfaces between the teams involved.

You can look forward to a responsible and diverse role within a dynamic, motivated team and an international working environment.

Responsibilities

• Order entry and processing for international projects in SAP
• Reviewing customer purchase orders and preparing order confirmations
• Creating and maintaining project structures in SAP and PLM and monitoring relevant deadlines
• Compiling relevant project information and ensuring a smooth handover of projects to the organization
• Independently conducting project handover meetings and coordinating relevant interfaces
• Preparing customer invoices, down payment invoices, and final invoices
• Processing and coordinating letters of credit and bank guaranteesMaintaining customer and project data in CRM and SAP
• Handling additional administrative and organisational tasks
• Degree in Business Administration, a commercial qualification with relevant further education, or a comparable qualification
• Professional experience in an administrative role, ideally in order processing or Sales Administration
• Good SAP skills, particularly in order processing
• Knowledge of letters of credit and bank guarantees
• Experience with Salesforce CRM is an advantage
• Confident user of standard MS Office applications
• Very good written and spoken German and English

Softskills

• Team-oriented and supportive personality
• Independent, structured, and precise way of working
• Strong sense of quality and responsibility
• Quick comprehension and strong organisational skills
• High willingness to learn and enthusiasm for working in an international environment

We offer you

• An open and collegial corporate culture
• Room for ideas
• Participation in sports and leisure activities
• Support through further training
• Intensive and job-orientated induction training
• Short decision-making processes and flat hierarchies
• 5 weeks holiday and the possibility of additional days off

For questions please contactLuca Waldner.