Receptionist - Office Manager

REYL Intesa Sanpaolo; Zürich; Vor Ort; CHF 60’000 - 80’000; Vollzeit

Zusammenfassung

A leading company in financial services is seeking an Office Manager to handle both internal and external customer service. Responsibilities include reception duties, managing office logistics, and providing support to staff members. The ideal candidate will have experience in a similar role and be proficient in Microsoft Office while possessing excellent interpersonal skills and a service-oriented attitude.

Qualifikationen

• Experience in a similar role is required.
• Fluency in English, German, and French is an asset.
• Excellent personal presentation and organizational skills.

Aufgaben

• Reception and care of local and foreign clients.
• Managing office supplies, administrative tasks, and facility management.
• Support function to staff members.

Kenntnisse

Interpersonal Skills

Organizational Skills

Customer Service

Fluency in English

Fluency in German

Fluency in French

Microsoft Office

Jobbeschreibung

Mission

• Perform customer service (internal and external) and ensure ongoing management of the office with different suppliers.

Responsibilities

• Reception and care of local and foreign clients
• Receiving and forwarding phone calls
• Mail processing (postage, express couriers, etc.)
• Managing conference rooms and video conferences
• Managing staff/visitor kitchen
• Badge handling and access control
• Creating expense reports
• Coordinating business lunches and trips
• Managing office supplies and inventory
• Plant caring and facility management
• Managing subscriptions to newspapers and magazines
• Managing administrative activities (creating lists, letters, presentations)
• Presence during reception opening hours (from 8 am to 5 pm on working days)
• Support function to staff members in administrative tasks

Profile

• Experience within a similar role
• Good knowledge of Microsoft Office
• Very good interpersonal skills
• Polite and service oriented
• Timely and well organised
• Excellent personal presentation
• Fluency in English, German and French would be an asset
• Swiss domiciliation