Personal Assistant

Vontobel; Zürich; Vor Ort; CHF 60’000 - 100’000; Vollzeit

Zusammenfassung

An established industry player is seeking an experienced Personal Assistant to support senior executives in a dynamic environment. This role requires exceptional organizational and communication skills, with a focus on managing complex schedules and travel arrangements. The ideal candidate will thrive in a collaborative atmosphere, ensuring seamless operations while maintaining confidentiality. Join a diverse team in a top Zurich location, where you will have access to the latest technology and a supportive work culture. If you are proactive, detail-oriented, and ready to make a significant impact, this opportunity is perfect for you.

Leistungen

Free Lunch

Collaboration Spaces

Latest Technology

Agile Work Environment

Flat Hierarchy

Qualifikationen

• 5+ years of experience as a Personal Assistant in an international company.
• Strong proficiency in English and German communication.

Aufgaben

• Manage calendars, schedule meetings, and arrange travel for executives.
• Draft and edit presentations, ensuring timely completion.

Kenntnisse

Organizational Skills

Communication Skills

Proactivity

Detail-oriented

Time Management

Confidentiality

Ausbildung

Commercial or Hospitality Training

Further Qualifications

Tools

MS Office

Modern Communication Tools

Jobbeschreibung

Are you an experienced Personal Assistant with exceptional organizational and communication skills looking for your next career opportunity?

In this very important role you will support both the Head Multi Asset and Head Conviction Equities. The ideal candidate will be highly proactive, collaborative, and able to work 100%.

What would your role be?

• Proactively manage calendar, scheduling meetings, appointments, and conference calls while considering time zone differences and priorities.
• Screen and prioritize incoming meeting requests, calls, emails, and correspondence, effectively communicating key information and proactively manage submission deadlines.
• Arrange domestic and international travel, including booking flights, accommodations, and ground transportation, and handle expense reports.
• Assist in organizing key meetings, gather relevant materials, coordinate logistics and take detailed meeting minutes.
• Draft and edit presentations, and correspondence as needed, ensuring accuracy and timely completion.
• Manage speaker bookings for internal and external events in coordination with Marketing.
• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and senior executives.
• Handle correspondence with senior stakeholders professionally in both English and German.
  
  

What we are looking for?

• A minimum of 5 years of experience in a similar role within an international company, ideally in investment management or financial services.
• Commercial or hospitality training, ideally complemented by further qualifications.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
• Strong written and verbal communication skills in both English and German.
  
  

Your Strengths

• Highly organized and detail-oriented, with a strong commitment to accuracy.
• Ability to manage multiple priorities, deadlines, and complex schedules with meticulous attention to detail.
• Handle routine tasks independently and proactively addressing potential issues or delays, demonstrating a sense of urgency in managing a high volume of scheduling requests.
• Maintain strict confidentiality regarding sensitive company information and executive matters.
• Commitment to delivering high-quality work consistently with a positive attitude while able to identify potential issues and proactively address them before they arise.
• Strong team player with an independent, structured, and detail-oriented work style.
  
  

What do we offer?

• Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
• Friendly, diverse team in an open-office space.
• All the latest technology to help you excel and advance.
• Agile environment in how we think, the way we work and our trust for each other.
• Flat hierarchy with collaboration at all levels.
• Campus feeling and a collaborative spirit.
  
  

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

At Vontobel, you are building better futures for our clients and society, as well as for yourself. By 2030, we want to be known as one of the leading and most trusted global investment firms. We have 2,300+ engaged professionals, based in over 25 locations globally and headquartered in Zurich.

We are both majority family-owned and publicly listed. Our capacity for long-term focus, on topics such as sustainability, is underpinned by the security of the family’s 100-year commitment. Driven by an ownership mindset, you can unlock your potential and translate insights into opportunities. We are hiring talented individuals who are determined to deliver in a changing world and who come from a wide variety of backgrounds. Do you want to be Vontobel?

Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.

At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.

If you have any questions you can contact us through our contact form.