Payroll Analyst

EF Education First; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

One flight per year back to home

Annual fitness allowance

Zusammenfassung

EF Education First is hiring for a Payroll Operations professional. You will review and validate payroll inputs, coordinate monthly processing for multiple countries, and ensure accurate outcomes before approvals.

The role requires experience with Oracle HCM and ADP Celergo, plus advanced Excel skills. You will support off‑cycle payrolls, bonuses, and retroactive adjustments while maintaining strict controls and data confidentiality.

Qualifikationen

• Bachelor's degree in HR, Finance, Accounting, or related field; equivalent practical experience.
• 3–5 years of payroll experience, preferably multinational or shared services.
• Experience with outsourced payroll providers and multi-country processes.
• Hands-on with Oracle HCM and ADP Celergo is strongly preferred.

Aufgaben

• Review and validate payroll inputs from HCM, including new hires, terminations, and deductions.
• Coordinate monthly payroll processing for assigned countries and cut-off dates.
• Review payroll previews and investigate variances before approval; correct as needed.
• Support off-cycle payrolls, bonus payments, commissions, and retroactive adjustments.
• Perform pre- and post-payroll controls, reconciliations, and variance analysis.
• Reconcile payroll outputs to Oracle HCM data, payment files, and GL.
• Prepare recurring and ad hoc payroll reports for stakeholders and audits.
• Maintain evidence of approvals, controls, and issue resolutions.

Kenntnisse

Payroll processing

Multinational payroll

Data confidentiality

Ausbildung

Bachelor's degree in HR/Finance/Accounting/Business Admin

Tools

Oracle HCM

ADP Celergo

Excel (PivotTables/XLOOKUP)

Power Query

Jobbeschreibung

Key Responsibilities

Payroll Operations

Review and validate payroll inputs from Oracle HCM, including new hires, terminations, compensation changes, recurring and one‑time payments, deductions, and absence‑related data.

Coordinate monthly payroll processing for assigned countries in line with the payroll calendar and agreed cut‑off dates.

Review payroll previews and final results, investigate variances, and ensure corrections are completed before approval.

Support off‑cycle payrolls, bonus payments, commissions, retroactive adjustments, and other special payments.

Payroll Controls, Reconciliations and Reporting

Perform pre‑payroll and post‑payroll controls, reconciliations, and variance analysis.

Reconcile payroll outputs to Oracle HCM data, payment files, statutory reports, and general ledger information.

Prepare recurring and ad hoc payroll reports for Payroll, HR, Finance, management, and audit purposes.

Maintain clear evidence of approvals, controls, reconciliations, and issue resolution.

Compliance and Audit

Support compliance with local payroll, tax, social security, employment, and data‑protection requirements.

Assist with statutory filings, year‑end activities, internal audits, external audits, and control testing.

Maintain current process documentation, payroll calendars, checklists, country instructions, and control procedures.

Identify payroll risks promptly and escalation material issues with clear impact and recommended actions.

Stakeholder and Vendor Management

Act as a point of contact for payroll queries and provide accurate, timely, and customer‑focused support.

Coordinate with HR, Finance, employees, and other internal stakeholders to resolve payroll issues.

Work with ADP Celergo service teams to manage queries, defects, service issues, and payroll exceptions within agreed service levels.

Escalate critical or recurring vendor issues and contribute to service review meetings and improvement plans.

Identify opportunities to standardize, simplify, automate, and strengthen payroll processes and controls.

Contribute to payroll transformation, country implementation, integration, and data‑quality initiatives.

Support KPI reporting, root‑cause analysis, and corrective actions to improve payroll accuracy and service quality.

Qualifications and Experience

Bachelor’s degree in Human Resources, Finance, Accounting, Business Administration, or a related field, or equivalent practical experience.

Approximately 3 to 5 years of payroll experience, preferably within a multinational or shared‑services environment.

Experience working with outsourced payroll providers and multi‑country payroll processes.

Hands‑on experience with Oracle HCM and ADP Celergo is strongly preferred.

Understanding of payroll controls, reconciliations, statutory requirements, and data confidentiality.

Technical Skills

Oracle HCM and ADP Celergo experience is a requirement.

Advanced Microsoft Excel, including PivotTables, XLOOKUP, formulas, filters, and data analysis; Power Query is an advantage.

Payroll reporting, variance analysis, data validation, reconciliation, and audit support.

Understanding of HR‑to‑payroll integrations, file interfaces, mandatory‑field validation, and error management.

Why work at EF?

We are international. With offices across the globe, you’ll be part of a worldwide payroll operation — ensuring our people, in every corner of the world, are supported and paid accurately and on time.

We are entrepreneurial. EF has grown into the largest international education company by hiring people who are street smart and “can get things done”. Our entrepreneurial spirit is at the core of what makes working at EF a ton of fun.

We embrace change. Be prepared to join a flexible organization where no day is the same. We believe change is key to business success, personal development, and career progression.

Benefits and Staff Perks

One flight per year back to home country

Annual fitness allowance