Operations Lead for Global Security Chair

1000scholars; Zürich; On-site; CHF 80,000 - 110,000; Full time

Benefits offered by this job

Public transport season tickets

Car sharing

ASVZ sports

Childcare

Pension benefits

Job summary

ETH Zurich’s Chair of Global Security invites applications for an Office Manager (Administrative Officer) at 80–100%. The fixed-term position runs for two years with potential extension toward 2029 CSS leadership. Start date is 1 November 2026 or soon after, with rolling review of applications.

The role covers finance, procurement, project operations, HR, communications and executive support, requiring English fluency and German as an advantage. Work location is Zurich.

Qualifications

• Completed commercial or administrative vocational training (e.g. KV) with further qualification in administration or finance, or a Bachelor's degree.
• Several years of professional experience in project, office or finance administration, ideally in a university or research environment.
• Confidence in handling varied administrative and funding-related tasks, budgets and financial data.
• Experience organising travel, events and meetings, including internationally.
• Experience with ERP/finance systems (e.g. SAP) and readiness to learn ETH systems (ETHIS).
• Experience handling confidential information is an advantage.
• In line with ETH Zurich's social and leadership competencies: acting responsibly, building bridges, living inclusivity, enabling people and driving innovation.
• Outstanding written and verbal communication skills in English are essential, and a good command of German is an advantage.

Responsibilities

• Finance, Procurement & Grant Management: Independent budget monitoring, financial forecasting, year-end closings, and daily transactions; preparing third-party grant applications and contracts with international collaborators.
• Project, Logistics & Fieldwork Operations: Operational tracking of research deliverables and travel coordination for hybrid events.
• Strategy, Leadership & Governance: Advising the Chair on operational matters and developing team workflows toward 2029 CSS leadership transition.
• HR Operations & Data Management: Support recruitment and onboarding; organize data storage according to ETH guidelines.
• Communications, Web & Social Media: Maintaining the Chair’s web presence and handling media inquiries in coordination with ETH communications.
• Executive Support & Stakeholder Relations: Calendar management across time zones, drafting minutes, preparing reports in German and English.

Skills

SAP

Budget management

Office administration

HR operations

Event planning

Communications

English

German

Education

Bachelor's degree

Tools

SAP

Job description

ETH Zurich’s Chair of Global Security invites applications for an Office Manager (Administrative Officer) at 80–100%. The fixed-term position runs for two years with potential extension toward 2029 CSS leadership. Start date is 1 November 2026 or soon after, with rolling review of applications.

The role covers finance, procurement, project operations, HR, communications and executive support, requiring English fluency and German as an advantage. Work location is Zurich.