Onsite Admin Specialist for International Guest Scientists

SmartRecruiters, Inc.; Genf; Vor Ort; CHF 48.000 - 57.000; Vollzeit

Benefits dieser Stelle

Swiss health insurance

Pension Fund

30 days paid leave

Relocation package

Language training

Zusammenfassung

CERN in Geneva seeks an Administrative Assistant for the Users Office to deliver customer-focused admin services to an international community of guest scientists. You will assist with registration, personnel formalities and onboarding initiatives to integrate newcomers across the Administration Directorate.

Work includes maintaining records, supporting HCM processes, and collaborating with stakeholders to ensure data accuracy and service continuity while contributing to the rollout of CERN’s

Qualifikationen

• Max two years of professional experience since graduation in General Administration or related field.
• Highest educational qualification is a general secondary education diploma.
• Never had a CERN fellow or graduate contract before.
• Applicants with Bachelor's, Master's or PhD degrees are not eligible.
• Spoken and written English; willingness to learn French.

Aufgaben

• Provide administrative support and guidance to CERN's guest scientists, facilitating registration, personnel formalities, and their integration into the CERN community.
• Process, maintain, and manage administrative records and documentation, ensuring data quality and accuracy across CERN's information systems.
• Contribute to the continuous delivery of administrative services by supporting team activities and ensuring service continuity when required.
• Support the documentation, review, and improvement of administrative and Human Capital Management (HCM) processes, including the collection and analysis of user feedback.
• Contribute to onboarding resources, communication materials, and knowledge-sharing initiatives that support integration of newcomers across AGS services.

Kenntnisse

Strong communication

Interpersonal skills

Organisational skills

Attention to detail

Microsoft Office

English (spoken and written)

French learning

Ausbildung

General secondary education diploma

Tools

Microsoft Office

Jobbeschreibung

CERN in Geneva seeks an Administrative Assistant for the Users Office to deliver customer-focused admin services to an international community of guest scientists. You will assist with registration, personnel formalities and onboarding initiatives to integrate newcomers across the Administration Directorate.

Work includes maintaining records, supporting HCM processes, and collaborating with stakeholders to ensure data accuracy and service continuity while contributing to the rollout of CERN’s