Administrative Coordinator for Guest Scientists

Big Science Sweden; Genf; Vor Ort; CHF 42.000 - 54.000; Vollzeit

Zusammenfassung

The CERN Users Office invites an Administrative Assistant to provide customer-focused administrative services for CERN’s international guest scientists, supporting registration, personnel formalities, and onboarding initiatives that help newcomers integrate into the Administration Directorate.

You will gain hands-on experience in administrative coordination, stakeholder engagement, and service delivery while contributing to the new Human Capital Management (HCM) system and ongoing onboarding

Qualifikationen

• Eligibility criteria require: national of a CERN Member State or Associate Member State.
• Maximum 2 years of professional experience since graduation in a technical or administrative field.
• Highest educational qualification is a general secondary education diploma or a shorter non-university degree.

Aufgaben

• Provide administrative support and guidance to CERN's guest scientists, facilitating registration, personnel formalities, and their integration into the CERN community.
• Process, maintain, and manage administrative records and documentation, ensuring data quality and accuracy across CERN's information systems.
• Contribute to the continuous delivery of administrative services by supporting team activities and ensuring service continuity when required.
• Support the documentation, review, and improvement of administrative and Human Capital Management (HCM) processes, including the collection and analysis of user feedback.
• Contribute to the development and maintenance of onboarding resources, communication materials, and knowledge-sharing initiatives that support the successful integration of newcomers across AGS services.

Ausbildung

General secondary education diploma

Jobbeschreibung

The CERN Users Office invites an Administrative Assistant to provide customer-focused administrative services for CERN’s international guest scientists, supporting registration, personnel formalities, and onboarding initiatives that help newcomers integrate into the Administration Directorate.

You will gain hands-on experience in administrative coordination, stakeholder engagement, and service delivery while contributing to the new Human Capital Management (HCM) system and ongoing onboarding