Ombudsperson Office: Programs & Admin Coordinator

IOM; Genf; Vor Ort; CHF 75.000 - 110.000; Vollzeit

Zusammenfassung

IOM in Geneva is seeking a Programme Support Officer to provide essential administrative and coordination support to the Ombudsperson's office. The role ensures smooth operations and effective programme delivery.

You will manage HR, procurement, finance, and budget processes, organize meetings and events, handle confidential communications, and develop the office's annual activity plan while maintaining branding and SharePoint updates.

English and French required; Arabic and Russian desirable.

Qualifikationen

• Bachelor’s degree in Administration, HR, Behavioural Sciences, Conflict Resolution, Law, or related field; 2 years of relevant experience.
• Alternatively, a university degree in the same fields with 4 years of relevant experience.
• Accredited universities are those listed in UNESCO World Higher Education Database.

Aufgaben

• Manage administrative and logistical aspects of the Ombudsperson's office, including HR, procurement, finance, and budget processing.
• Coordinate and monitor administrative actions, maintaining internal records and providing budgetary reports.
• Support the organization of outreach activities, meetings, trainings, and global events, including agendas, documentation, and minutes.
• Manage complex and confidential communications, correspondence, and documentation, ensuring timely and accurate responses.
• Maintain relationships with stakeholders and networks.
• Assist with planning and administrative matters for the Ombudsperson and Deputy Ombudsperson, including travel and calendar management.
• Develop and maintain the office's annual activity plan and quality assurance measures.
• Support the OOM team with programme support needs, manage communication strategies, update the SharePoint site, and oversee broadcast communications.
• Assist in developing training programs and outreach materials, ensuring consistent branding.
• Perform other assigned duties.

Kenntnisse

Microsoft Office

SharePoint

Communication skills

Time management

Stakeholder engagement

Drafting correspondence

Discretion with confidential info

Ausbildung

Bachelor's degree in Administration, HR, Behavioural Sciences, Conflict Resolution, Law, or related field

Tools

SharePoint

Adobe Acrobat

Microsoft Teams

Jobbeschreibung

IOM in Geneva is seeking a Programme Support Officer to provide essential administrative and coordination support to the Ombudsperson's office. The role ensures smooth operations and effective programme delivery.

You will manage HR, procurement, finance, and budget processes, organize meetings and events, handle confidential communications, and develop the office's annual activity plan while maintaining branding and SharePoint updates.

English and French required; Arabic and Russian desirable.