Office Assistant/Event Coordinator

Holcim Schweiz / Suisse / Svizzera; Zürich; Presencial; CHF 41.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Monthly Lunch Allowance

Descripción de la vacante

Holcim is seeking an organized Office Assistant & Event Coordinator for a 3 to 4 month temporary assignment in Zurich. The role combines event management with day-to-day office operations, hospitality, and administrative support for the Zurich office.

You will work closely with external partners to plan and execute the annual company event, manage front desk duties, vendor relationships, onboarding, and safety guidelines. Fluency in German and English is required.

Formación

• Experience in Office Management and Event Organization (corporate events experience preferred).
• Languages: Fluent in both German and English (spoken and written).
• Availability for 3–4 months with 100% presence at the Zurich office. 80–100% FTE.

Responsabilidades

• Event Management (Primary Focus): Lead planning, coordination, and execution of the annual company event with external agency.
• Logistics & Catering: Oversee site logistics, entertainment, catering, participant coordination, and communications.
• Internal Gatherings: Support office gatherings, staff meetings, and team activities.

Conocimientos

Fluent German

Fluent English

Office Management

Event Organization

Herramientas

SAP Self-Service

Concur

Descripción del empleo

Location:

ZURICH, CH

Requisition ID: 20017

Holcim is the leading partner for sustainable construction, creating value across the built environment from infrastructure and industry to buildings. Headquartered in Zug, Switzerland, Holcim has more than 48,000 employees in 45 attractive markets – across Europe, Latin America, Asia, Middle East & Africa. Holcim offers high-value end-to-end Building Materials and Building Solutions, from foundations and flooring to roofing and walling – powered by premium brands including ECOPlanet, ECOPact, and ECOCycle®. Find out more at www.holcim.com

Holcim Trading & Shipping is a global leader of seaborne trading service for construction, industrial, and specialty raw materials. Our team of international trading and supply chain experts provides sourcing, import, export, and shipping expertise to customers worldwide, solving complex sourcing challenges, offering reliable, cost-efficient and peace-of-mind solutions. We partner with our customers on a long-term sustainable journey towards supply chain excellence.

YOUR HOLCIM EXPERIENCE

At Holcim, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.

YOUR HOLCIM EXPERIENCE

At Holcim, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.

Role Overview

We are seeking an organized, proactive, and energetic Office Assistant & Event Coordinator for a temporary assignment of 3 to 4 months. In this role, the primary responsibility will be organizing and executing our annual company event in close collaboration with an external agency. Alongside event management, the role involves overseeing day-to-day office operations, hospitality, and administrative support for our Zurich office.

Key Responsibilities

Event Management (Primary Focus)

• Annual Company Event: Lead the planning, coordination, and execution of our annual company event as the main internal liaison working alongside our external event management partner.


• Logistics & Catering: Oversee site logistics, entertainment, catering arrangements, participant coordination, and event communications.


• Internal Gatherings: Support smaller office celebrations, staff meetings, and team activities during the assignment.

Office Management & Daily Operations

• Facility & Vendor Management: Act as the main contact for landlord relations, maintenance, repairs, cleaning services, printers, coffee machines, and office supplies.


• Front Desk & Hospitality: Welcome visitors, manage access control badges, and handle incoming/outgoing calls, couriers, and mail.


• Onboarding & Workstations: Prepare office desks and equipment for newcomers, ensuring workstations are properly equipped.


• Health & Safety: Serve as the local office ambassador for workplace safety, ergonomics, and health guidelines.

Travel & Administrative Support

• Travel Logistics: Assist employees and executive guests with travel arrangements (hotels, flights, transport) in alignment with corporate travel policies.


• Expenses & Budgeting: Assist with office supply procurement, follow up on office expenses, and handle expense reports in SAP.


• IT Coordination: Liaise with the IT helpdesk for daily requests, mobile phone orders, and door access management.

Requirements & Qualifications

• Experience: Proven experience in Office Management and Event Organization (corporate events experience preferred).


• Languages: Fluent in both German and English (spoken and written).


• Availability & Location: Available for 3–4 months with 100% presence at our Zurich office. 80% to 100% of FTE.


• Software Skills: Good knowledge of Google Workspace (Gmail, Drive, Docs) and Microsoft Office Suite. Experience with SAP Self-Service / Concur is an advantage.


• Personal Traits: High personal integrity, strong organizational and multitasking abilities, service-minded, open-minded, and a reliable team player.

What We Offer

• Benefits: Monthly Lunch Allowance provided on top of base salary.


• Environment: A dynamic, international team context based in central Zurich.

Holcim is committed to a diverse and inclusive workplace. We support equal opportunities for everyone, regardless of race, national origin, gender, sexuality, disability, or age.

Important Notice: Holcim recruiters only contact candidates via official @holcim.com email addresses. We do not use Gmail or any other non-Holcim domains to conduct recruitment processes. Please verify the sender address before responding.