Nexus Admin Support 80-100% (f/m/d) 12 months fix-term contract

Lonza; Basel; Vor Ort; CHF 60’000 - 80’000; Vollzeit

Zusammenfassung

Lonza AG is seeking a Nexus Admin Support in Basel, Switzerland. This role involves providing administrative support for project managers, facilitating communication across departments, and ensuring project documentation is up to date. Candidates should have a school diploma, at least 4 years of administrative experience, and strong communication skills in English, with German as a plus.

Qualifikationen

• Minimum 4 years administrative experience required.
• Experience supporting busy senior executives preferred.
• English proficiency is a must; German is a big plus.

Aufgaben

• Schedule meetings and coordinate project activities.
• Track project progress and ensure documentation is updated.
• Process and track expense reports and relevant invoices.

Kenntnisse

Organizational skills

Collaboration

Communication

Planning and prioritizing

Proactivity

Ausbildung

School diploma or commercial apprenticeship

Jobbeschreibung

Today, Lonza is a global leader in life sciences operating across five continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Are you an exceptionally organized professional looking for an ambitious role in a world-class company? Lonza AG is seeking a Nexus Admin Support to join our dynamic team in Switzerland. This outstanding opportunity allows you to work closely with a talented project team, travel internationally, and contribute to innovative life sciences projects!

Key responsibilities:

Administrative Support:

• Scheduling meetings and coordinating project activities, preparing meeting agendas, taking minutes, and distributing them
• Managing calendars for project managers and team members
• Coordinating and maintaining project documents and files

Coordination and Communication:

• Coordinate events, workshops, and various meetings (internal, external, local, and international)
• Arrange travel itineraries and on- and off-site meetings, including associated logistics. Willingness and flexibility to travel on demand
• Serving as a bridge between project team members, clients, and collaborators
• Collaborate with other administrative professionals to provide seamless support across the department
• Facilitating communication across different departments and ensuring that project updates are shared
• Handling inquiries and correspondence related to the project

Documentation and Reporting:

• Tracking project progress and ensuring documentation is up to date
• Compiling data for status reports and presentations for collaborators.
• Assisting in the preparation and updating of project plans, reports, and presentations

Financial and Resource Management Support:

• Process and track expense reports and relevant invoices, ensuring accuracy and compliance with company policies
• Managing contract requisitions, acting as project main purchase order requisitioner, dealing with invoices, and other financial documents
• Assisting with budgeting and tracking project expenses

Key requirements:

• School diploma or commercial apprenticeship

• Minimum of 4 years administrative experience

• Previous experience in supporting a busy senior executive, preferably in a project, finance/IT, or corporate setting

• Being proactive and expressing ideas that will improve the business area

• Great collaboration skills, demonstrating an openness to different perspectives by balancing listening and speaking

• Strong communication skills, working in a matrix organization

• Excellent planning, prioritizing, and coordinating work to deliver on time

• English is a must. German is a big plus

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.