Management Team Assistant, Global Products & Solutions 100 % (f/m/d)

Julius Baer; Zürich; On-site; CHF 110,000 - 140,000; Full time

Job summary

Julius Baer in Switzerland seeks an experienced executive assistant to partner with senior leadership in a fast-paced sales and trading environment. You will provide strategic and administrative support to drive success, manage calendars, arrange travel, and handle sensitive matters with discretion.

The role requires strong communication, time management, and the ability to multi-task across stakeholders, delivering high-quality support and maintaining confidentiality in a dynamic team setting.

Qualifications

• Excellent written and verbal communication with stakeholders at all levels
• Strong time management and ability to multi-task and prioritize work
• Able to function well in a fast-paced, sometimes stressful environment
• Discreet and trustworthy with a commitment to confidentiality

Responsibilities

• Provide administrative assistance and manage the executive’s calendar, travel, and prioritization of sensitive matters
• Act as first point of contact for internal stakeholders and external clients/partners
• Organize internal and external meetings including video conferencing with multiple stakeholders
• Research, support and manage smaller projects and content preparation for various topics
• Plan and manage business trips including flights, hotels, transfers and expense reports

Skills

Calendar management

Communication skills

Time management

Multitasking

Attention to detail

Customer service

Confidentiality

Education

Relevant higher educational background

Tools

MS Office

Excel

PowerPoint

Video conferencing

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Are you a dynamic, highly trustworthy executive assistant ready to partner with senior leadership in a fast-paced sales and trading environment? We are looking for an experienced professional to support the senior management team within our Global Products & Solutions (GPS) unit.

In this role, you will serve as a vital partner to revenue-generating leaders, providing the strategic and administrative support necessary to drive their success. We are seeking a true team player who works effectively across stakeholders and contributes positively to the broader team environment. Equally, you must bring the confidence, experience, and judgment to operate independently, take ownership, anticipate needs, and proactively drive topics forward.

A pragmatic mindset, a strong sense of accountability, and a continuous improvement orientation are at the heart of what we are looking for. Given the dynamic nature of our environment, flexibility, adaptability, and agility are key attributes for success. You must feel confident and at ease navigating shifting priorities while maintaining a strong service orientation and a collaborative mindset.

Please note that the primary work location can vary between our offices at Morgartenstrasse and Altstetten, depending on business needs and team requirements.

YOUR CHALLENGE

• Provide administrative assistance, manage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive matters
• Act as first point of contact for internal stakeholders across all levels of the organization and external clients / partners
• Organize internal and external meetings including telephone and video conferencing with many stakeholders
• Research, support and manage smaller projects and prepare of content for miscellaneous topics
• Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports

YOUR PROFILE

• Excellent written and verbal communication skills with various internal and external stakeholders on all levels of the organization
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment
• Excellent interpersonal and customer service skills
• Attention to detail and problem-solving skills
• Relevant higher educational and professional background
• Proficient user in MS Office applications, including Excel and PowerPoint
• Discreet and trustworthy individual with absolute dedication to confidentiality