C- Level Senior Executive Assistant (m/f/d) 100%

Julius Baer; Zürich; On-site; CHF 70,000 - 110,000; Full time

Job summary

Julius Baer in Switzerland seeks an experienced executive assistant to enable senior leaders to perform at their best. You will handle complex calendars, travel planning, and high-stakes communications for board-level executives.

You will be the first point of contact for internal and external stakeholders, prepare memos, coordinate meetings, and support smaller projects with discretion, professionalism, and impeccable attention to detail.

Qualifications

• Experience supporting senior leaders at board level or C-suite
• Discreet and trustworthy with absolute confidentiality
• Excellent written and verbal communication skills
• Ability to communicate with stakeholders at all levels
• Strong time management and multi-tasking abilities
• Resilient in a fast-paced, sometimes stressful environment
• Excellent interpersonal and customer service skills
• Attention to detail and problem solving abilities
• Proficient in MS Office applications, including Excel and PowerPoint
• Relevant higher educational and professional background

Responsibilities

• Act as first point of contact for internal stakeholders across all levels and external clients/partners
• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications
• Manage the executive’s calendar, including scheduling appointments and travel and prioritizing sensitive matters
• Organize internal and external meetings including telephone and video conferencing with many stakeholders
• Plan and manage business trips including travel planning, flights, hotels, transfers and expense reports
• Research, support and manage smaller projects and prepare content for miscellaneous topics

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Time management

Customer service

Problem solving

Education

Higher education

Tools

MS Office

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Responsible for enabling the executive(s) to function at their best, by performing a variety of administrative, logistical and project management related tasks.

YOUR CHALLENGE

• Act as first point of contact for internal stakeholders across all levels of the organization and external clients / partners
• Provide administrative assistance, such as writing and editing e-mails, drafting memos and preparing communications on the executive’s behalf
• Manage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive matters
• Organize internal and external meetings including telephone and video conferencing with a large number of stakeholders
• Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports
• Research, support and manage smaller projects and prepare of content for miscellaneous topics

YOUR PROFILE

• Extensive experience in supporting senior leaders at board level
• Discreet and trustworthy individual with absolute dedication to confidentiality
• Excellent written and verbal communication skills
• Ability to communicate successfully with various internal and external stakeholders on all levels of the organization
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment.
• Excellent interpersonal and customer service skills
• Attention to detail and problem solving skills
• Proficient user in MS Office applications, including Excel and PowerPoint
• Relevant higher educational and professional background