Junior Business Administration Specialist (m/w/d)

GE HealthCare; Glattbrugg; Hybrid; CHF 65.000 - 85.000; Vollzeit

Zusammenfassung

GE HealthCare in Zürich, Glattbrugg is seeking a Junior Business Administration Specialist to provide essential administrative and operational support across departments. This fixed-term 24-month position offers exposure to a corporate environment and opportunities to grow.

You will manage correspondence, scheduling, travel arrangements, data entry, filing, and internal communications, while maintaining accuracy and confidentiality.

Qualifikationen

• Completed commercial apprenticeship (EFZ/KV) or equivalent.
• Proven administrative support experience in a corporate setting.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Fluent in English and German (written and spoken).
• Excellent organizational and time-management skills.

Aufgaben

• Handle administrative tasks including correspondence and scheduling.
• Maintain physical and electronic filing systems, ensuring accuracy and easy access.
• Support data entry, record management, and reporting in company systems.
• Coordinate travel arrangements and assist with expense reporting.
• Manage office supplies and assist with internal communications.

Kenntnisse

MS Office

English & German

Organizational skills

Attention to detail

Independent worker

Ausbildung

Commercial apprenticeship (EFZ/KV)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Jobbeschreibung

Job Description Summary

As an Junior Business Administration Specialist at GE Medical Systems (Schweiz) AG, you will provide essential administrative and operational support to various departments, ensuring the smooth and efficient functioning of daily activities. This role requires strong organizational skills, attention to detail, and a proactive approach to problem-solving.

This role is fix-term for 24 months with a high likeliness to be converted in a permanent role afterwards.

At GE Healthcare, our passionate people are our greatest asset. We foster an environment where we are encouraged to learn and grow, and where our people can be challenged to make every moment of every day matter.

Job Description

Job Responsibilities

• You take care of a variety of administrative tasks, including managing correspondence, coordinating schedules, and supporting the creation of presentations.
• You maintain and organize both physical and electronic filing systems, ensuring documents are accurate, easy to access, and up to date.
• You support data entry, record management, and report creation using company systems and software.
• You coordinate travel arrangements for team members and assist with expense reporting.
• You keep track of office supplies, place orders when needed, and ensure everything is readily available for the team.
• You support internal communication activities by drafting announcements and helping distribute important information.
• You serve as a go-to contact for internal and external inquiries, connecting people with the right colleagues and resources.
• You assist with planning and coordinating internal meetings, workshops, and employee events.
• You collaborate closely with other administrative professionals to ensure smooth and consistent support across teams and departments.
• You follow company policies, procedures, and compliance requirements in everything you do.

Your profile

• You have completed a commercial apprenticeship (EFZ/KV), a comparable vocational qualification, or bring an equivalent educational background. Additional administrative training or certifications are a plus
• You bring proven experience in an administrative support role, ideally within an international or corporate environment
• You are confident using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• You communicate clearly and professionally in English and German, both written and spoken, any additional Swiss national languages are welcome (e.g. French, Italian, Swiss German)
• You have excellent organizational and time management skills and know how to prioritize effectively in a dynamic environment
• You work with a high level of accuracy and pay close attention to detail
• You are comfortable working independently while also collaborating closely with colleagues across different teams
• You take a proactive and flexible approach to your work and enjoy providing exceptional support to internal and external stakeholders.
• You handle sensitive and confidential information with professionalism, discretion, and integrity

About GE HealthCare

GE HealthCare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally. We enable clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by our Edison intelligence platform. We operate at the center of an ecosystem working toward precision health - digitizing healthcare, helping drive productivity and improving outcomes for patients, providers, health systems and researchers around the world.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare - Creating a world where healthcare has no limits

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Additional Information

Relocation Assistance Provided: No