Invoice Verification Assistant 80-100%

TN Switzerland; Schweiz; Vor Ort; CHF 60’000 - 100’000; Vollzeit

Zusammenfassung

Join a dynamic and owner-managed company located in the heart of Basel, where you will play a pivotal role in accounts payable. This multifaceted position offers a challenging environment that fosters professional growth, with attractive employment conditions including five weeks of holidays, free English lessons, and opportunities for individual training. You'll work closely with suppliers and internal stakeholders to ensure smooth processing of invoices while maintaining meticulous attention to detail. Experience a vibrant workplace culture with corporate events and employee discounts, all while contributing to a team that values quality service delivery and customer focus.

Leistungen

5 weeks of holidays

Free English lessons

Subsidized parking space

Employee discounts

Corporate events

Qualifikationen

• Experience in accounts payable or a comparable area is essential.
• Proficient in MS-Office, especially Excel, Word, and Outlook.

Aufgaben

• Process invoices and ensure compliance with procedures.
• Reconcile supplier accounts and resolve discrepancies.
• Support team members during high activity periods.

Kenntnisse

Commercial background

Accounts payable experience

MS-Office proficiency

ATOSS / AMOS knowledge

Fluent in English

Knowledge of French and German

Self-motivated

Organizational skills

Attention to detail

Customer focus

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Jobbeschreibung

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Job Reference:

5fc5bb783407

Job Views:

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Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Job Description

Your daily tasks & responsibilities

• Process paper based and electronic invoices, ensuring compliance to processes and procedures
• Accurately process manual invoices, including appropriate coding and ensuring relevant approval received
• Accurately process three way match vendor invoices, matching vendor invoice to the goods receipt/purchase order in our System AMOS
• Ensure that supplier accounts are paid in accordance with agreed terms
• Solve queries on mismatched invoices and orders in conjunction with procurement and business teams
• Reconcile supplier accounts and resolve any resulting queries & discrepancies which may arise with missing or held invoices
• Deal with email queries from internal stakeholders and external suppliers
• Communicate within the team to resolve queries efficiently
• Support team members with workload during times of absence or high activity, to ensure business needs are met
• Setting up and maintaining supplier files and master data

The expertise you have & skills you bring

• Commercial background
• Experience within accounts payable or comparable area
• Profound knowledge of MS-Office (Outlook, Word, Excel)
• ATOSS / AMOS knowledge would be an advantage
• Fluent in English verbal and written, French and German would be an advantage
• Self-motivated with an attitude to accept responsibility for own learning and development
• Organised with the ability to prioritise and multi task due to high volumeof work and tight deadlines
• Meticulous and accurate with impeccable attention to detail
• A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders
• Ability to demonstrate a strong customer focus and a passion for quality service delivery
• Ability to work well within a team
• Flexible and able to adapt to working in different teams as required
• Proficient in Microsoft Excel, Word and Outlook

Additional information

• General working place: City office at Sternengasse 18 in Basel
• Entry as soon as possible or by agreement

What we offer you (among other things)

• Working in an owner-managed, young and dynamic company with hands-on mentality
• Multifaceted, challenging and responsible position within an exclusive environment
• Attractive employment conditions and social benefits like 5 weeks of holidays (6 weeks as of 50 years)
• Free English lessons and individual further training and development opportunities
• A workplace in the middle of the city of Basel with a subsidized parking space and other employee discounts (Fleets, Bars & Restaurants etc.)
• Corporate events like our famous annual Christmas Party and the summer BBQ