Investment Operations & Deal Execution Coordinator

Larson Maddox; Genf; Vor Ort; CHF 120.000 - 180.000; Vollzeit

Zusammenfassung

Larson Maddox is seeking a highly organized Deal Execution / Legal Operations professional to support the smooth delivery of investment transactions from documentation through to signing. You will act as the connective tissue between Legal, Investment, Finance, and senior decision-makers, quietly ensuring deadlines are met and terms are accurately reflected.

Ideal background includes Legal Secretary or Paralegal with transactional focus, or in‑house Legal Operations / Deal Coordination, with

Qualifikationen

• Legal Secretary or Paralegal with transactional focus
• Experience in investment management, portfolio manager, family office, etc.
• In‑house or law firm background acceptable

Aufgaben

• Manage end-to-end execution for investment transactions from docs to signing
• Support preparation, review, and circulation of contracts and term sheets
• Coordinate with Legal, Investment, Finance, Tax and senior approvers

Kenntnisse

Deal Execution

Legal Operations

Contract Support

Stakeholder Management

Jobbeschreibung

Our Client is a privately backed international investment firm focused on acquiring and managing assets within the real assets / natural resources / infrastructure space. Operating across Europe with a growing global footprint, they execute multiple transactions each year and work closely with external advisers and internal stakeholders to deliver deals efficiently and commercially.

The business is entrepreneurial, fast‑moving, and highly collaborative. While their transactions can be complex, their culture is pragmatic and relationship‑driven. They value people who take ownership, communicate calmly, and keep momentum moving behind the scenes. This role supports a senior investment and legal leadership team, with line management based internationally and day‑to‑day collaboration conducted in English.

The Opportunity

We are looking for a highly organised, commercially aware Deal Execution / Legal Operations professional to support the smooth delivery of investment transactions from documentation through to signing.

You will act as the connective tissue between internal teams, external counsel, and decision‑makers, quietly but effectively ensuring that nothing stalls and that all documentation reflects agreed commercial terms.

Key Responsibilities

Deal & Process Coordination

• Manage the end‑to‑end execution process for investment transactions, from initial documentation through to signing and completion
• Track deliverables, deadlines, and approvals to ensure deals progress smoothly
• Maintain oversight of multiple transactions running in parallel

Legal & Contract Support

• Support the preparation, review, and circulation of contracts, term sheets, and execution documents
• Ensure that commercially agreed terms are accurately reflected in final documentation, flagging discrepancies where needed

Internal Stakeholder Management

• Act as a central point of contact between Legal, Investment, Finance, Tax, and senior approvers
• Proactively chase inputs and signatures in a diplomatic, relationship‑driven manner
• Help a junior in‑house legal function by taking ownership of process, administration, and execution logistics

Candidate Profile

Ideal Background

• Legal Secretary / Senior Legal Assistant (transactional focus), or
• Paralegal (corporate / commercial / funds / finance), or
• In‑house Legal Operations, Contracts, or Deal Coordination role
• Experience from either law firm or in‑house environments

Key Skills & Attributes

• Comfortable working with contracts, paperwork, and execution mechanics
• Commercially aware - able to understand the intent of a deal even if not negotiating it
• MUST have experience working in investment management, portfolio manager, family office, etc.