Institute Assistant 80%

Jobup; Muttenz; Hybrid; CHF 42.000 - 60.000; Teilzeit

Benefits dieser Stelle

Flexible working hours

Hybrid work arrangement

Zusammenfassung

FHNW, Institute for Social Planning, Organisational Change and Urban Development, invites applications for an Institute Assistant 80% to support Finance & Controlling, administrative processes, events, and onboarding at the institute.

You bring EFZ, several years of experience, MS Office proficiency, and fluency in German with good English. The role offers flexible hours and location within our university environment.

Qualifikationen

• EFZ vocational training with further executive assistant qualification.
• Several years of experience in a similar role.
• Interest in financial topics and administrative processes.
• Very good MS Office skills.
• German and English language skills.

Aufgaben

• Finance & Controlling: budget planning and financial reporting.
• Administrative Processes: invoicing, billing and statements.
• Conferences & Events: organizing conferences and team events.
• Hub Function: onboarding and first point of contact for staff.

Kenntnisse

MS Office

German language

English language

Analytical mindset

Ausbildung

Commercial vocational training EFZ with further training at the level of federal executive assistant or equivalent

Jobbeschreibung

Teaching, Research and Practice - We Connect

Institute Assistant 80%

University of Applied Sciences and Arts Northwestern Switzerland FHNW, Institute for Social Planning, Organisational Change and Urban Development

Your tasks:

• Finance & Controlling: Support in budget and workload planning in close cooperation with the university's service departments, time bookings and controlling as well as preparation of financial reports
• Administrative Processes: Processing of creditor invoices, billing orders and credit card statements as well as coordination of administrative procedures
• Conferences & Events: Organisation and supervision of specialist conferences, planning of team events and meetings as well as support for internal events
• Hub Function: First point of contact for institute staff, support with organisational questions, involvement in onboarding new employees

Your profile:

• Commercial vocational training EFZ with further training at the level of federal executive assistant or equivalent
• Several years of professional experience in a comparable role
• Great interest in financial topics as well as administrative processes
• Very good MS Office skills and affinity for digital applications
• Interest in social work, urban development, social planning and organisational change
• Service-oriented, independent and reliable working style as well as strong organisational skills
• Confident German language skills and good spoken English skills

Our attractive employment conditions include high flexibility regarding working hours and location.

At the university, a culture of dialogue and transparent communication characterised by appreciation and trust is cultivated in collaboration.

We consider scope for design and action as important resources for innovation.

In addition, the diversity and differences of employees and students are lived as strengths of the university.

Will you soon be part of our team? We look forward to your application.

The initial interviews are scheduled for 21 and 24 September 2026.

www.fhnw.ch/de/soziale-arbeit