Hybrid Senior Operations & Program Coordination Specialist

Michael Page; Basel; Hybrid; CHF 100.000 - 130.000; Vollzeit

Zusammenfassung

Michael Page seeks an experienced Administrative & Executive Support professional in Basel for a hybrid role. You will coordinate day-to-day activities, prepare reports and meetings for senior stakeholders, and manage travel and diary logistics.

You will consolidate operational and financial data, produce reports, support budgeting, and assist with business cases. You will also handle procurement, supplier onboarding, and cross-functional coordination across a matrix organisation.

Qualifikationen

• Degree, diploma, or equivalent in Business Administration, Office Management, Project Management, or related discipline.
• 6–10 years of experience in operations support, programme office, project coordination, or similar.

Aufgaben

• Coordinate day-to-day operational and administrative activities for a multidisciplinary team.
• Prepare correspondence, presentations, reports, agendas, and minutes for senior stakeholders.
• Organise meetings, workshops, travel, and diary management.
• Maintain records and handle sensitive information with discretion.
• Collect, consolidate, and interpret operational and financial data from multiple sources.
• Produce recurring and ad hoc reports to support decision-making.
• Monitor budget indicators and support financial tracking activities.
• Support preparation of business cases and planning documentation.
• Assist with purchasing, requisition management, and order processing.
• Coordinate supplier onboarding and access for contractors and external partners.
• Liaise with vendors and internal stakeholders to ensure smooth delivery.
• Provide administrative support to project managers and teams; track deliverables and deadlines.
• Drive continuous process improvements while ensuring compliance with internal policies.

Kenntnisse

Stakeholder coordination

Budgeting awareness

Data analysis

Fluent English & German

Organisational skills

Ausbildung

Bachelor-level or equivalent in Business/Administration/PM

Tools

Microsoft Office

Business systems/ERP

Jobbeschreibung

Michael Page seeks an experienced Administrative & Executive Support professional in Basel for a hybrid role. You will coordinate day-to-day activities, prepare reports and meetings for senior stakeholders, and manage travel and diary logistics.

You will consolidate operational and financial data, produce reports, support budgeting, and assist with business cases. You will also handle procurement, supplier onboarding, and cross-functional coordination across a matrix organisation.