Senior Operations & Projects Coordinator — Budgeting & Exec Support

Michael Page International (Switzerland) SA; Schweiz; Hybrid; CHF 110.000 - 140.000; Vollzeit

Zusammenfassung

Michael Page International (Switzerland) SA in Basel is seeking an experienced Administrative & Executive Support specialist for a long-term 2-year contract. The role blends operations coordination, budgeting support, procurement, and stakeholder management within a matrix organisation.

You will prepare correspondence, manage diaries, organise meetings and travel, produce reports, monitor budgets, assist with business cases, and support project teams and senior stakeholders across functions,

Qualifikationen

• Degree or diploma in Business Administration, Office Management, Project Management, or related discipline.
• 6–10 years of experience in operations support, programme office, project coordination, or similar function.
• Proven track record supporting project managers and operational teams.
• Experience with budgeting activities, cost control, reporting, and purchase requisitions.
• Strong proficiency with Microsoft Office tools and business systems.
• Fluent English and German; additional European languages are a plus.

Aufgaben

• Coordinate day-to-day operational and administrative activities for a multidisciplinary team.
• Prepare professional correspondence, presentations, reports, meeting agendas, and minutes for senior stakeholders.
• Organise meetings, workshops and travel arrangements with efficient diary management.
• Maintain accurate records and handle sensitive information with discretion.
• Collect, consolidate, and interpret operational and financial data from multiple sources.
• Produce recurring and ad hoc reports to support business decision-making.
• Monitor budget indicators and contribute to financial tracking activities.
• Support the preparation of business cases and planning documentation.
• Assist with purchasing activities, including requisition management and order processing.
• Support supplier onboarding and facilitate access processes for contractors and external partners.
• Liaise with vendors and internal stakeholders to ensure smooth operational delivery.
• Provide administrative support to project managers and coordinate actions across matrix teams.
• Track deliverables, follow up on deadlines, and help drive process improvements.

Kenntnisse

Microsoft Office

Data analysis

Budgeting

Reporting

Stakeholder coordination

Project coordination

English (Fluent)

German (Fluent)

Ausbildung

Degree or diploma in Business Administration or related

Jobbeschreibung

Michael Page International (Switzerland) SA in Basel is seeking an experienced Administrative & Executive Support specialist for a long-term 2-year contract. The role blends operations coordination, budgeting support, procurement, and stakeholder management within a matrix organisation.

You will prepare correspondence, manage diaries, organise meetings and travel, produce reports, monitor budgets, assist with business cases, and support project teams and senior stakeholders across functions,