HR Administration Specialist

VisilabGroup; Trimbach; Hybrid; CHF 75.000 - 95.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Home office

Zusammenfassung

VisilabGroup, part of EssilorLuxottica, is seeking an HR Administration Specialist on a 6-month fixed-term contract in Trimbach. You will manage HR administrative tasks across the employee lifecycle and partner with employees and managers.

The role requires Swiss HR knowledge, social insurance expertise, payroll coordination, and fluency in German and English; French is a plus. 2 days remote weekly; detail-oriented service orientation is essential.

Qualifikationen

• Commercial education complemented by HR training or equivalent.
• At least 1 year of HR administration experience in Switzerland.
• Solid knowledge of Swiss social insurance schemes and employment law.
• Experience with HR systems and digital tools, Abacus is a plus.
• Strong service orientation and excellent interpersonal skills.

Aufgaben

• Manage all HR administrative activities from onboarding to offboarding.
• Prepare employment contracts, amendments, certificates, attestations, and other HR documents.
• Process employee changes and maintain HR data accuracy in systems.
• Handle registrations and correspondence with social insurance authorities.
• Serve as a trusted contact for employees and managers on HR matters.
• Collaborate with Payroll and HR Business Partners to support processes.
• Contribute to continuous process improvements in HR administration.

Kenntnisse

German language

English language

French language

Ausbildung

HR Assistant Certificate

Tools

Abacus

Jobbeschreibung

HR Administration Specialist (6 month Fixed-Term Contract, 100%) with strong potential for permanent employment conversion

EssilorLuxottica is the global leader in the design, manufacture, and distribution of fashion, luxury, and sports eyewear. With iconic brands like Ray-Ban, Oakley, Oliver Peoples, and exclusive licenses for fashion houses such as Prada, Chanel, Burberry, and others, we blend innovation, craftsmanship, and style into every frame.

With over 190,000 employees in 150 countries, EssilorLuxottica is driving the transformation of the eyewear industry, from traditional vision care to smart eyewear technology such as the Ray-Ban Meta Smart Glasses.

Since 2021, VisilabGroup has been part of EssilorLuxottica, driving retail excellence in Switzerland. The group unites the leading Swiss optical brands Visilab, Kochoptik, McOptic, and Linsenmax, operating across 170 stores and building a strong heritage since 1988.

Context

To temporarily strengthen our HR team based in Trimbach/Olten (SO), we are looking for a detail-oriented, and service-minded HR professional.

In this role, you will be responsible for managing HR administrative processes and tasks throughout the entire employee lifecycle acting as a trusted partner for employees and managers.

Your Responsibilities

• Manage all personnel administration activities throughout the employee lifecycle, from onboarding to offboarding
• Prepare employment contracts, contract amendments, certificates, attestations, and other HR-related documents
• Process employee changes and ensure the accuracy, quality, and maintenance of HR data within our systems
• Handle registrations, follow-up activities, and correspondence with social insurance authorities
• Serve as a trusted point of contact for employees and managers regarding HR administrative matters
• Work closely with the Payroll team and HR Business Partners
• Contribute to the smooth operation of HR processes and support continuous process improvement initiatives as needed

Your Profile

• Commercial education complemented by HR training (e.g., HR Assistant Certificate or equivalent qualification)
• Proven experience in HR administration within Switzerland (at least 1 year of professional experience)
• Solid knowledge of Swiss social insurance schemes and the fundamentals of Swiss employment law
• Comfortable working with HR systems and digital tools; experience with Abacus is an advantage
• Structured, organized, and self-driven personality with a strong service orientation
• Excellent interpersonal skills and a collaborative mindset
• Fluency in German & English, French would be a real plus

Additional Information

• Fixed-term contract period: 6 months, high probability to convert into a FTE after 6 months
• Position based in Trimbach, working from home 2 days per week