Global Security Chair: Operations Manager

ETH Zürich; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Public transport season tickets

Car sharing

ASVZ sports

Childcare assistance

Pension benefits

Training opportunities

Zusammenfassung

ETH Zurich is seeking an Office Manager (Administrative Officer) to build and run the Chair of Global Security’s operations during its growth phase. The role covers finance, procurement, grant management, HR onboarding, travel logistics, and external communications with international partners.

We expect a candidate with commercial/administrative training or a BA, several years in university settings, strong budgeting, and fluency in English (German a plus).

Qualifikationen

• Completed commercial or administrative vocational training with further qualification in administration or finance, or a Bachelor's degree, or equivalent experience.
• Several years of professional experience in project, office or finance administration, ideally in a university or research environment.
• Experience with ERP/finance systems (e.g. SAP) and readiness to learn ETH systems (ETHIS).
• Experience handling confidential information is an advantage.

Aufgaben

• Finance, Procurement & Grant Management: budget monitoring, forecasting, year-end closings, daily transactions, grant applications, contracts with international collaborators.
• Project, Logistics & Fieldwork Operations: track research deliverables, support fieldwork logistics, coordinate travel, meetings, and hybrid events.
• Strategy, Leadership & Governance: advise on operations, develop team structures, supervise research assistants.
• HR Operations & Data Management: support recruitment and onboarding, organise data storage per ETH guidelines.
• Communications, Web & Social Media: maintain web presence, handle media enquiries, support external communications.
• Executive Support & Stakeholder Relations: calendar management, agendas, minutes, reports in German and English, handle sensitive information.

Kenntnisse

Budgeting

Administration

Finance administration

Travel & events

ERP/Finance systems

SAP

German (adv)

English (excellent)

Ausbildung

Commercial/administrative vocational training (e.g. KV)

Bachelor’s degree or equivalent experience

Tools

SAP

ETHIS

Jobbeschreibung

ETH Zurich is seeking an Office Manager (Administrative Officer) to build and run the Chair of Global Security’s operations during its growth phase. The role covers finance, procurement, grant management, HR onboarding, travel logistics, and external communications with international partners.

We expect a candidate with commercial/administrative training or a BA, several years in university settings, strong budgeting, and fluency in English (German a plus).