Global Security Chair: Office & Operations Manager

ETH Zürich; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Public transport season tickets

Car sharing

ASVZ sports programme

Childcare support

Pension benefits

Zusammenfassung

ETH Zürich is seeking an Office Manager (Administrative Officer) to build up the Chair's operations during the initial phase. The role involves finance, procurement, grant management, project logistics, HR onboarding, and communications across English and German contexts.

You will support the Chair of Global Security in coordinating budgets, travel, and events, while aligning with ETH guidelines and ERP systems. The position is fixed-term for two years with potential extension toward 2029.

Qualifikationen

• Completed commercial or administrative vocational training and/or a Bachelor's degree or equivalent experience.
• Several years of professional experience in project, office or finance administration, ideally in a university or research environment.
• Experience with budgets, financial data, and travel/event coordination, including international activities.
• Experience with SAP or similar ERP/finance systems and willingness to learn ETHIS.

Aufgaben

• Finance, procurement & grant management, budget monitoring and forecasting.
• Project, logistics & fieldwork operations, travel coordination and event scheduling.
• Strategy, governance support and supervision of research assistants.
• HR operations support and onboarding with D-GESS HR coordination.
• Communications, web presence management and handling external inquiries.
• Executive support including cross-time zone calendar management and minutes.

Kenntnisse

Excellent organisation

Time management

Strong numeracy

Communication skills

German language

SAP

ETHIS/ETH systems

Ausbildung

Commercial/administrative vocational training (KV)

Bachelor's degree

Finance qualifications

Tools

SAP

ERP/finance systems

ETHIS

Jobbeschreibung

ETH Zürich is seeking an Office Manager (Administrative Officer) to build up the Chair's operations during the initial phase. The role involves finance, procurement, grant management, project logistics, HR onboarding, and communications across English and German contexts.

You will support the Chair of Global Security in coordinating budgets, travel, and events, while aligning with ETH guidelines and ERP systems. The position is fixed-term for two years with potential extension toward 2029.