Global Project Admin & Documentation Specialist

Kanadevia Inova; Zürich; Vor Ort; CHF 70.000 - 95.000; Vollzeit

Benefits dieser Stelle

Diversified work

Team atmosphere

Inova Academy

Technical exposure

Excellent conditions

Central location

Modern infrastructure

Zusammenfassung

Kanadevia Inova in Zürich, Switzerland, is seeking a proactive Project Assistant to support document control, meetings and travel coordination within our international waste infrastructure team. You will maintain project data in PIRS/IFS, assist onboarding, organise workshops, and ensure health, safety and environmental compliance while helping colleagues across the project organisation.

A commercial or administrative education and strong MS Office skills are required; English fluency is

Qualifikationen

• Commercial or administrative education, or relevant experience in a similar project support role.
• Very good knowledge of Microsoft Office applications.
• Experience with databases and document management systems, PIRS or similar tools.
• High level of IT proficiency and confidence in learning new systems.
• Strong organisational skills with a structured, accurate and reliable approach.
• Ability to coordinate multiple administrative and project-related priorities effectively.
• Very good command of English; German, French or Italian would be an advantage.
• Collaborative and service-oriented approach, with the flexibility to support colleagues across the project organisation.

Aufgaben

• Coordinate and maintain project documents, drawings and data within PIRS, IFS and other project management systems.
• Support document control activities and prepare reports on document receipt, distribution and status.
• Manage project correspondence and coordinate the distribution and follow-up of project tasks.
• Maintain project processes, working instructions and relevant intranet content.
• Organise workshops, meetings, events and business travel, including expense reporting.
• Support the onboarding of new employees by introducing relevant tools, systems and processes.
• Provide general administrative support, deputise for other Project Assistants and supervise trainees when required.
• Promote awareness of and compliance with all relevant Health, Safety and Environmental requirements.

Kenntnisse

MS Office

English fluency

Organisational skills

Project support

Team collaboration

Ausbildung

Commercial or administrative education

Relevant experience in project support

Tools

PIRS

IFS

Document management systems

Jobbeschreibung

Kanadevia Inova in Zürich, Switzerland, is seeking a proactive Project Assistant to support document control, meetings and travel coordination within our international waste infrastructure team. You will maintain project data in PIRS/IFS, assist onboarding, organise workshops, and ensure health, safety and environmental compliance while helping colleagues across the project organisation.

A commercial or administrative education and strong MS Office skills are required; English fluency is