French or German Speaking Executive Assistant

Brookfield; Zürich; On-site; CHF 90,000 - 120,000; Full time

Job summary

Brookfield is seeking a highly proactive Executive Assistant to support senior leaders from our Zurich office. The role requires excellent diary management, travel coordination across time zones, and professional handling of confidential information.

You will coordinate meetings, manage the Zurich office day-to-day, liaise with Facilities, IT and Finance, and ensure smooth operations while delivering high levels of discretion, organization, and teamwork.

Qualifications

• Minimum 5 years' experience in a similar professional services setting.
• Fluent in either French or German and English.
• Excellent organization and communication skills.
• Proactive and able to work independently and in a team.
• High attention to detail and prioritisation.

Responsibilities

• Proactively manage executives' diaries across global time zones and priorities.
• Coordinate meetings, logistics, rooms, hospitality and materials.
• Manage international travel including complex itineraries and visas.
• Prepare and reconcile executive expenses and invoices.
• Oversee Zurich office day-to-day operations and environment.
• Act as a key contact for employees and visitors with queries.
• Liaise with Facilities, IT, Finance and vendors for smooth operations.
• Coordinate onboarding for new joiners including tech and access.
• Support planning of team meetings, off-sites, and events.
• Build relationships across the business with discretion and flexibility.

Skills

Five years experience

Fluent in French or German

Fluent English

Organisation

Communication skills

Proactive

Prioritisation

Team player

Discretion

Tools

Concur

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Brookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit. Brookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives.

Location

Zurich - Bahnhofplatz 1

Business - Private Wealth

Brookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit. Brookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.

Key Responsibilities

• Proactively manage complex diaries across multiple global time zones, balancing competing priorities and ensuring executives’ time is optimized
• Coordinate internal and external meetings, including meeting logistics, rooms, hospitality and supporting materials
• Manage extensive international travel, including complex itineraries, accommodation, ground transportation and visa requirements, while adapting quickly to changing business needs
• Prepare and reconcile executive expenses, process invoices and maintain appropriate records
• Oversee the day-to-day running of the Zurich office, ensuring a professional, efficient and welcoming working environment
• Act as a key point of contact for employees and visitors, managing office-related queries and requirements
• Liaise with Facilities, IT, Finance, building management and external vendors to ensure smooth office operations
• Coordinate onboarding for new joiners, including technology, access, desk set-up and inductions
• Support the planning and coordination of team meetings, off-sites, conferences, events and other office initiatives
• Build strong relationships across the business and global offices, maintaining confidentiality and providing flexible support to the wider team

Technical Skills

• Minimum 5 years' experience in a similar industry
• Fluent in French or German and English
• Excellent organization and communication skills
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint
• Previous experience using Concur would be desirable but not essential
• Proactive and able to work on own initiative as well as part of a team
• Decisive, resourceful and quick to prioritiseHigh attention to detail
• Flexible and adaptable
• Resilient, with strong team focus

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.