Global Executive Assistant to Senior Banking Leaders

Deutsche Bank AG; Zürich; On-site; CHF 90,000 - 135,000; Full time

Job summary

Deutsche Bank AG in Switzerland is seeking an experienced Personal Assistant to provide dedicated support to the Head of Private Banking Latin America and support the Emerging Markets leadership team in Switzerland.

You will manage complex calendars across multiple time zones, coordinate international travel, and handle administrative processes with discretion. The role demands proactive, service-oriented collaboration with senior stakeholders and global teams.

Qualifications

• Minimum 5 years as Personal/Executive Assistant or admin support.
• Fluency in English and Spanish required.
• Portuguese a plus.
• Strong organizational and calendar management skills.
• Experience supporting senior executives and international travel.
• High professionalism, discretion and confidentiality.
• Ability to work across global teams in a matrix organization.

Responsibilities

• Provide dedicated executive support to the Head of Private Banking Latin America.
• Proactively manage a complex and dynamic calendar across multiple time-zones, including meeting/events scheduling, prioritization of commitments and coordination with senior internal and external stakeholders.
• Manage domestic and international business travel arrangements, including flights, accommodation, visas, transportation and itinerary preparation together with the travel agency.
• Prepare travel and expense reports in accordance with internal policies and ensure timely submission and follow-up.
• Screen, prioritize and coordinate incoming requests and correspondence on behalf of senior management.
• Provide travel and expense management support for additional senior leaders and Managing Directors within the Emerging Markets Switzerland platform.
• Coordinate travel bookings and related logistical requirements in accordance with business needs and internal procedures.
• Serve as a key point of contact for administrative matters impacting the broader Emerging Markets leadership team.
• Coordinate a wide range of administrative and logistical requests across the Emerging Markets Switzerland business.
• Liaise with internal functions including Business Management, Facilities, Human Resources and Technology to facilitate day-to-day business needs.
• Assist with office logistics, seating arrangements, visitor coordination and local business events.
• Support onboarding and offboarding activities for employees where required.
• Maintain records, documentation and management information in accordance with internal policies and record retention requirements.
• Support local projects and initiatives by coordinating meetings, follow-ups and action tracking.
• Ensure appropriate back-up coverage and support during the absence of other administrative staff to maintain business continuity.
• Ensure all activities are conducted in accordance with regulatory requirements and Deutsche Bank policies.
• Contribute to a strong risk and control culture through adherence to governance and operational standards.

Skills

Calendar management

Travel coordination

Administrative support

Stakeholder management

Multinational collaboration

English fluency

Spanish fluency

Portuguese a plus

Organizational skills

Executive support

Discretion & confidentiality

Microsoft Office

AI tools

Tools

Microsoft Office

Job description

Deutsche Bank AG in Switzerland is seeking an experienced Personal Assistant to provide dedicated support to the Head of Private Banking Latin America and support the Emerging Markets leadership team in Switzerland.

You will manage complex calendars across multiple time zones, coordinate international travel, and handle administrative processes with discretion. The role demands proactive, service-oriented collaboration with senior stakeholders and global teams.