Facility Coordinator 80 - 100% (f/m/d)

Hitachi Automotive Systems Americas, Inc.; Zürich; Vor Ort; CHF 90.000 - 110.000; Vollzeit

Zusammenfassung

Hitachi Energy Zurich site seeks a proactive Facility/Office Coordinator to support daily operations, coordinate workplace services, and ensure a safe, welcoming environment. You will liaise with internal stakeholders and external partners to maintain high standards and drive continuous improvement.

In this role you will back up the reception during absences, manage workflows, and contribute to health and safety initiatives while delivering excellent service to employees and visitors at our

Qualifikationen

• Completed commercial apprenticeship or equivalent qualification.
• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage.
• Strong organizational and coordination skills with the ability to work independently and take ownership.

Aufgaben

• Support the Facility Manager in day-to-day operations and overall site management.
• Coordinate workplace and facility management services with internal teams and external providers.
• Serve as the primary contact for facility-related inquiries and workplace support activities.
• Coordinate maintenance, repairs, and preventive maintenance with vendors and service providers.
• Manage purchase orders, invoices, reports, and other administrative processes.
• Provide backup support for Reception during vacations or sickness and assist with visitor registrations.

Kenntnisse

Facility Management

Office Management

Administration

Reception Backup

Vendor Coordination

Ausbildung

Commercial apprenticeship

Tools

MS Office

Jobbeschreibung

Location:Zurich, Zurich, SwitzerlandJob ID:R0143516Date Posted:2026-09-08Company Name:HITACHI ENERGY HOLDINGS LTDProfession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoJob Description:The opportunityIn this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.How you'll make an impactSupport the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.Serve as the primary point of contact for facility-related inquiries and workplace support activitiesCoordinate maintenance, repair, and preventive maintenance activities with external vendors and service providersManage purchase orders, invoices, reports, documentation, and other administrative processesSupport workplace-related projects, office relocations, workspace planning, and continuous improvement initiativesOversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standardsSupport health, safety, emergency evacuation, and first aid initiatives in compliance with company policiesBuild and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experienceProvide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communicationsRepresent the company professionally as the first point of contact for visitors and external stakeholdersYour backgroundCompleted commercial apprenticeship or equivalent qualificationExperience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantageStrong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownershipExcellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approachPositive and proactive mindset, strong problem-solving skills, and attention to detailProficiency in Microsoft Office applications as well as very good German and good English language skillsMore about usWe believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.Accessibility and reasonable accommodationQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.Use of Al and automated tools in recruitmentAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.Background Screening and Security ChecksAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.