Executive Personal Assistant to the IPT Department Head

Big Science Sweden; Genf; Vor Ort; CHF 70.000 - 90.000; Vollzeit

Zusammenfassung

Big Science Sweden seeks an Executive Personal Assistant to support the IPT Department Head at CERN in Geneva, Switzerland. This role involves managing complex agendas, drafting official correspondence, and supervising an administrative assistant. Candidates should have proven experience in executive support roles, excellent organizational skills, and the ability to handle sensitive information confidentially. A collaborative environment awaits you at CERN with diverse interactions from staff and visitors.

Qualifikationen

• Proven experience in executive support roles or similar.
• Strong organisational and multitasking skills.
• Excellent communication skills in English, proficiency in other languages desirable.

Aufgaben

• Manage complex agendas, including calendars and meetings.
• Act as a trusted point of contact for stakeholders.
• Draft and review official correspondence and reports.
• Handle sensitive information with confidentiality.
• Organise and coordinate meetings and events.
• Supervise an administrative assistant.
• Support a diverse population upon arrival at CERN.
• Provide guidance on organisational rules.
• Support administrative processes related to budgets and personnel movements.

Jobbeschreibung

Executive Personal Assistant to the IPT Department Head

Datum: 20 maj, 2026 Tid: 11:59

Placering: CERN

Mer information

As the right hand to the IPT Head, you will deliver seamless executive support, drive administrative excellence, and ensure smooth departmental operations with precision, discretion, and impact.

Your responsibilities

• Manage complex agendas, including calendars, meetings, official travel, and communications (calls and emails).
• Act as a trusted point of contact, handling interactions with internal and external stakeholders with professionalism and tact.
• Draft and review official correspondence, reports, minutes, procedures, and presentations.
• Handle sensitive information with the utmost confidentiality, ensuring full compliance with CERN rules and procedures.
• Organise and coordinate meetings and events, and key administrative processes.
• Supervise and mentor an administrative assistant within the IPT Head Office.
• As Departmental Administrative Officer (DAO), welcome and support a diverse population (staff, graduates, students, visitors, etc.) upon their arrival at CERN.
• Provide guidance on organisational rules and ensuring their correct application.
• Support administrative processes related to budgets, projects, and personnel movements (arrivals and departures).