Administrative Assistant SY Dept

Big Science Sweden; Genf; Hybrid; CHF 65,000 - 90,000; Full time

Job summary

CERN in Geneva, Switzerland seeks an Administrative Assistant to support planning and administration within the Accelerator Systems Department (SY). You will work closely with the Departmental Planning Officer, Administration Officer and colleagues across CERN to coordinate key administrative and resource management activities.

Your responsibilities include coordinating departmental administrative activities, supporting workforce planning and personnel administration, maintaining planning and

Responsibilities

• Coordinate departmental administrative activities, ensuring efficient service delivery and compliance with CERN's rules and procedures.
• Support workforce planning and personnel administration across the employee lifecycle, including contracts, arrivals, departures, travel and related processes.
• Maintain accurate planning, personnel and budget information to support effective resource management and informed decision-making.
• Prepare reports, analyses and management information, ensuring the quality and integrity of administrative data.
• Manage departmental documentation and information systems, maintaining accurate records and planning tools.
• Provide proactive, confidential administrative support to managers and colleagues, building effective relationships across CERN.
• Contribute to the continuous improvement of administrative processes and support service continuity across the administrative team.

Job description

As an Administrative Assistant in the Accelerator Systems Department (SY), you will support the effective planning and administration of one of CERN’s largest technical departments. Working closely with the Departmental Planning Officer, Administration Officer and colleagues across CERN, you will coordinate key administrative and resource management activities.

Your responsibilities

• Coordinate departmental administrative activities, ensuring efficient service delivery and compliance with CERN's rules and procedures.
• Support workforce planning and personnel administration across the employee lifecycle, including contracts, arrivals, departures, travel and related processes.
• Maintain accurate planning, personnel and budget information to support effective resource management and informed decision-making.
• Prepare reports, analyses and management information, ensuring the quality and integrity of administrative data.
• Manage departmental documentation and information systems, maintaining accurate records and planning tools.
• Provide proactive, confidential administrative support to managers and colleagues, building effective relationships across CERN.
• Contribute to the continuous improvement of administrative processes and support service continuity across the administrative team.