Executive Assistant to Director General (On-site)

IUCN Eastern and Southern Africa; Gland; Vor Ort; CHF 73.000 - 91.000; Vollzeit

Zusammenfassung

The International Union for Conservation of Nature (IUCN) invites applications for an Executive Assistant to support the Director General’s Office at the Headquarters in Gland, Switzerland. The role is 100% full-time, max-term up to 24 months with possible renewal, and remote work is not typical.

The DG’s Office collaborates with senior staff, ministries, and external partners. Responsibilities include managing schedules, meetings, travel, correspondence, minutes, and office operations, while

Qualifikationen

• At least seven years relevant administrative experience, of which at least five years should be in Executive Assistant positions.
• Excellence in communication (written and spoken) in English and French is required; Spanish is an asset.
• Ability to handle confidential information with discretion and tact.
• Strong organizational and multi-tasking abilities in a fast-paced, high-demand environment.
• Experience working in multinational or international organizational settings is an asset.

Aufgaben

• Provides administrative support and coordinates priorities for the Director General’s Office.
• Manages the DG’s daily schedule and office task list; arranges meetings and prepares materials.
• Drafts letters and memoranda for DG approval and signature.
• Maintains filing, contact lists, and tracking systems for timely action.
• Coordinates travel arrangements, visas, accommodation, itineraries and expense claims.
• Prepares minutes/updates and distributes them; supports DG in events and external engagements.

Kenntnisse

Executive Assistant experience

English language

French language

Discretion and confidentiality

Office administration

Communication skills

Jobbeschreibung

The International Union for Conservation of Nature (IUCN) invites applications for an Executive Assistant to support the Director General’s Office at the Headquarters in Gland, Switzerland. The role is 100% full-time, max-term up to 24 months with possible renewal, and remote work is not typical.

The DG’s Office collaborates with senior staff, ministries, and external partners. Responsibilities include managing schedules, meetings, travel, correspondence, minutes, and office operations, while