Executive Assistant

WizeHire, Inc; Schweiz; Remote; CHF 11’000 - 20’000; Vollzeit

Zusammenfassung

A fast-growing law firm in Switzerland is seeking an Executive Assistant to support the CEO. This role includes managing calendars, overseeing email communications, and arranging travel. The ideal candidate should have 3-5 years of experience, excellent communication and organizational skills, and proficiency in Microsoft Office. This position offers a competitive salary ranging from $15,000 to $25,000 USD annually.

Qualifikationen

• 3-5 years of experience as an executive assistant or performing supportive duties.
• Proficient use of Microsoft Office Suite.
• Accustomed to strict deadlines and handling confidential information.

Aufgaben

• Maintain and manage the CEO's personal and work calendar.
• Oversee email management and daily scheduling.
• Manage travel arrangements and communications for the CEO.
• Participate in meetings and manage office supplies.

Kenntnisse

Communication skills

Time management

Interpersonal skills

Organizational skills

Microsoft Office Suite

Ausbildung

Some college or college degree preferred

Jobbeschreibung

This role will serve as both an Executive Assistant and a Personal Assistant to our CEO/Partner.

Authority: Executive Assistants are prohibited by the ABA’s Rules of Professional Conduct and the Florida Rules of Professional Conduct from practicing law or giving legal advice. All work done by Executive Assistants must be in support of and under the direct supervision of an attorney. In dealing with clients, Executive Assistants must be careful not to inadvertently slip into the unlawful practice of law. This would include answering client questions about what will happen in their case or recommending that a client undertake a certain course of action during their case.

*Out of respect for our office and hiring process, please apply via the online application. Applicants who reach out to the Firm will automatically be disqualified.

Responsibilities

• Maintain personal calendar and work with the Firm’s legal assistant to ensure Owner’s personal calendar and work calendar mesh/do not conflict.
• Daily oversight and calendar management.
• Daily oversight of email management.
• Schedule business and personal travel.
• Screening incoming information from messages, phone calls, emails, voicemails, and memos, then compile information and report to the CEO.
• Be the main point of contact for the CEO and daily needs.

Office Assistance

• Attending and participating on a meaningful level in meetings.
• Ordering office supplies.

Marketing Assistance

• Manage firm systems for sending out direct mail like birthday cards, holiday cards, client satisfaction surveys, monthly newsletters, thank you cards, etc.
• Call organizations to schedule speaking engagements.
• Serving as “back of the room” support for speaking engagements.
• Pull data and reports and provide for review.
• Research articles and/or books to be sent to referral sources.

Personal management

• Coordination of logistics for personal errands, family and personal travel, etc.

Childcare and Pet Care

• Arrange for the Partner's child(ren) and/or Pets to and from daycare/school or appointments.

Qualifications

Education Experience

• 3-5 years of experience as an executive assistant, or experience performing supportive duties;
• Some college or college degree preferred;
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills;
• Proficient to excelling in using Microsoft Office Suite;
• Accustomed to working on strict deadlines and handling confidential information;

Compensation

$15,000 - $25,000 USD yearly

About Robinson and Casey, PLLC

We are a fast-growing, busy law firm that helps people across the state of Florida get access to recovery for their loved ones, whether that be for addiction or mental health, often when they feel like it is out of reach. Through legal representation and additional support services, we help people when they are going through challenging times.

At Robinson & Casey, PLLC, we are passionate about serving others with dedication, integrity, and teamwork. Our values — Integrity, Service, Courage, Perseverance, Honesty & Empathy — guide everything we do.