DWS - Team / Personal Assistant (m / f / d)

The position of CEO Assistant / Team Assistant includes the following responsibilities:

1. Support the CEO with agenda planning, managing appointments, sending invitations, avoiding scheduling conflicts, prioritizing important meetings, and managing attendance and rescheduling.
2. Proactively collaborate with other stakeholders to answer general questions and complete ad hoc requests.
3. Optimize office efficiency, manage visitors (external and internal), office supplies, and sort company mail.
4. Logistical responsibility and facility management.
5. Assist team members with daily tasks such as schedule management, travel support (booking accommodations and transportation, expense reconciliation), oversight of visa/entry requirements, and facilitating compliance requests.
6. Support event management, including planning and coordinating events and client meetings, as well as supporting marketing activities.
7. Social media and press coordination.
8. Handle invoicing of expenses by assisting with invoice preparation, processing, and managing payments or reimbursements.
9. Coordinate and organize recurring board meetings.
10. Set up and generate the quarterly newsletter.

We are looking for applicants with the following qualifications/skills:

• Previous experience as an administrative assistant, preferably supporting senior stakeholders such as Managing Directors or Directors.
• In-depth knowledge in optimizing daily processes, especially event and travel coordination.
• Strong soft skills, particularly in communicating with various stakeholders for coordinating daily tasks and meetings.
• Excellent organizational and planning skills.
• Ability to handle sensitive company information with discretion and security.
• Willingness and ability to work in a fast-paced environment.
• Proficiency in MS Office, calendar and travel booking tools, and excellent oral and written communication skills in German and English.

What we offer you:

• At DWS, we value diversity, equity, and an inclusive culture where colleagues can be themselves. We aim to ensure you enjoy coming to work, feeling healthy, happy, and rewarded. You will have access to a range of benefits to create a personalized plan suited to your lifestyle.
• Our Hybrid Working model balances in-person collaboration with remote work, tailored to each business group's needs. Details will be discussed during the application and interview process.
• If you require adjustments during the interview process due to disability or health conditions, please contact your recruiter to discuss available support options. This will not affect your application.