Customer Service Representative

spineart; Plan-les-Ouates; On-site; CHF 70,000 - 90,000; Full time

Job summary

spineart in Plan-les-Ouates, near Geneva, seeks a Customer Service Representative to advocate for customers and manage orders to ship on time and in full.

You will coordinate with sales, logistics and finance, handle inquiries, credits and returns, and provide multilingual support in German, English and French.

The role requires 3–5 years in medical device customer service, strong PC skills (MS Office, MS Dynamics a plus), and the ability to multi-task in a fast-paced environment.

Qualifications

• Proficiency in German, English and French mandatory.
• 3–5 years of customer service experience in medical device or pharmaceutical industries preferred.
• Strong PC skills; MS Office; MS Dynamics a plus.

Responsibilities

• Advocate for external and internal customers and provide stellar service.
• Process orders in ERP, confirm product availability and manage replenishment.
• Ensure orders ship on time, coordinate deliveries and handle inquiries, credits and returns.
• Coordinate inventory and stock allocations to maximize service levels.
• Issue special price quotations and support pricing adjustments when needed.
• Liaise with Sales, Finance and field staff to resolve unpaid invoices and escalations.

Skills

German

English

French

Customer service

MS Office

MS Dynamics

Tools

MS Office

MS Dynamics

Job description

Mission:

The Customer Service Representative acts as the internal and external customers advocate.

You will support the day-to-day operations related to order management with the objective to ship all orders on time and in full.

Your main duty is to maximize service level by exceeding customer expectations all the time.

Main activities:

• Represent company to external and internal customers and provide stellar customer service.
• Process sales orders in the ERP and confirm products availability to customers, manage replenishment of consignment inventories by focusing on stock and allocation issues to maximize service level.
• Ensure customer orders are shipped on time and in full, coordinate deliveries, follow-up on customer inquiries, liaise with management regarding customer credits, identify quality assurance complaints, trace lost shipments.
• Approve return requests in coordination with Supply Planning and coordinate returns.
• Manage shipping priorities and clarify customer orders for the shipping department.
• Communicate weekly open orders and backorder reports to the field team and customers.
• Coordinate physical inventories at customer facilities with field staff: issue inventory listing and reconcile discrepancies.
• Approve allocation of stock in short supply in coordination with field staff and Demand & Supply Planning.
• Issue special price quotations and bids, coordinate pricing allowances, deductions and adjustments.

• Reconcile forecasts with orders, replenishment and inventory systems, focusing on stock and allocation issues to maximize service levels.
• Connect customers to appropriate Corporate support or field staff.
• Be the point of contact with customer and Sales to investigate and correct unpaid invoice with discrepancies and supporting Finance with documentation, and handling escalations and credit notes.

Your profile:

• Proficiency in German, English, French mandatory. Other languages a plus.
• Minimum 3-5 years Customer Service experience in Medical Device or Pharmaceutical industry preferred.
• Significant PC knowledge. Skilled competence with Microsoft Office, Microsoft Dynamic a plus.

This role entails the following skills:

• Dedication to providing exceptional customer service and prioritizing needs of those seeking information from the company.

• Excellent oral, written and interpersonal communication skills.
• Highly effective at overcoming obstacles - tenacious and resilient.
• Exceptional listening and analytical skills.
• An excellent team player - highly effective in working with others but also capable of working independently as necessary.
• Maturity and good judgment to understand when to exercise initiative and handle queries directly, and when to elevate queries to higher authority.
• Ability to multi-task and an attention to detail.
• Must be able to work in a fast paced, time-sensitive environment.
• Ability to prioritize tasks and meet deadlines independently.