Business Operations Specialist (Back Office)

NEXUS Automotive International SA; Genf; Vor Ort; CHF 100.000 - 150.000; Vollzeit

Zusammenfassung

NEXUS Automotive International is seeking a Business Operations Specialist in Switzerland to ensure accurate data, administer contracts, and manage invoicing and reconciliations across CRM and ERP systems.

You will build member and supplier profiles in HubSpot, oversee contracts, and support continuous process improvements while collaborating with Partner teams. Fluency in English is required; French is a plus.

Qualifikationen

• Experience in business operations, back-office administration, commercial operations, finance administration, or similar operational support.
• Strong attention to detail and data accuracy.
• Knowledge of contract administration, invoicing, and account management.
• Familiarity with CRM, ERP; HubSpot and SAP are a plus.
• Fluent in English; French is a strong advantage.

Aufgaben

• Create and maintain member and supplier profiles in HubSpot.
• Manage member and supplier contracts throughout their lifecycle.
• Execute supplier invoicing and member reimbursements.
• Administer member and supplier accounts within SAP and related systems.
• Perform reconciliations between CRM, contractual and financial data.
• Monitor and ensure the quality, accuracy and consistency of business data.
• Support continuous improvement of operational processes and controls.

Kenntnisse

Attention to detail

Contract administration

Invoicing processes

Account management

Operational controls

CRM systems

French language

Fluent English

Ausbildung

Diploma or higher education (not required)

Tools

HubSpot

SAP

ERP systems

Jobbeschreibung

Created 11 years ago, NEXUS Automotive International (NAI) is the global leading intermediary company between manufacturers (>100), leading distributors of the independent automotive aftermarket worldwide (>500), and workshops (>5000) in the automotive aftermarket. NEXUS Automotive International is managing consolidated sales above 50 billion €.

Type of contract: Permanent, full-time position.

Mission: The Business Operations Specialist is responsible for the efficient execution and control of operational processes related to NEXUS members and suppliers. The role ensures data accuracy, contract administration, billing execution, reconciliation activities, and operational compliance, supporting the overall effectiveness of the Commercial Operations function.

Key Responsibilities

• Create and maintain member and supplier profiles in HubSpot.
• Manage member and supplier contracts throughout their lifecycle.
• Execute supplier invoicing and member reimbursement processes.
• Administer member and supplier accounts within SAP and related systems.
• Perform reconciliations between CRM, contractual and financial data.
• Monitor and ensure the quality, accuracy and consistency of business data.
• Support continuous improvement of operational processes and controls.

Success Measures

• High quality and reliability of member and supplier data.
• Timely and accurate contract and invoicing administration.
• Effective reconciliation and resolution of discrepancies.
• Compliance with operational procedures and controls.
• Efficient support to the Supplier and Member Business Partner teams.

Qualifications

• Previous experience in business operations, back-office administration, commercial operations, finance administration, or a similar operational support role.
• Strong attention to detail and ability to ensure accuracy, consistency, and reliability of business data.
• Good understanding of contract administration, invoicing processes, account management, and operational controls.
• Comfortable working with CRM, ERP, and business systems; experience with HubSpot and SAP is a strong asset.
• Strong organizational skills, with the ability to manage multiple administrative workflows and deadlines in parallel.
• Analytical mindset and ability to perform reconciliations, identify discrepancies, and follow through on corrective actions.
• Fluent in English; French is a strong advantage.

At Nexus Automotive International, we are driven by our core values of Agility, Entrepreneurship, and Innovation. We believe that these principles empower us to excel in a fast-paced industry and drive meaningful impact for our partners and communities worldwide.

We are committed to creating an inclusive and diverse workplace where everyone can thrive, bringing their unique perspectives and talents to the table. Join us at Nexus, where people are at the heart of our mission, and let’s shape the future of the automotive aftermarket together.

All personal data communicated by you to our company as part of this current recruitment will be treated confidentially and in compliance with the Data Protection Act. If this procedure does not lead to your engagement, the company hereby undertakes to destroy the data or if you so request, to return your file to you.