Bilingual Senior Admin & Compliance Specialist (3 Mo)

Randstad (Schweiz) AG; Bulle; Vor Ort; CHF 52.000 - 64.000; Teilzeit

Zusammenfassung

UCB in Bulle, Switzerland is seeking a Senior Administrative and Compliance Assistant for a 3‑month temporary contract to provide high-level administrative, legal, and secretarial support during a team replacement.

The role requires fluent French and English, experience as a Senior Executive Assistant or Compliance professional, and proficiency with SAP, MS Office, and SharePoint. You will collaborate across departments, manage filings, and oversee purchasing workflows.

Qualifikationen

• Fluent French and English for drafting board minutes and communications.
• Senior Executive Assistant or Compliance experience, preferably in pharma or legal sectors.
• Administrative finance tasks including PR/PO creation, invoice tracking, intercompany agreements.
• Independent work style with ability to manage multiple projects.
• Proficiency in MS Office, SharePoint, and admin data systems.
• Discretion with confidential matters and strong organizational skills.
• Adaptable to new processes with a proactive mindset.

Aufgaben

• Facilitate daily communication and workflows between internal departments, external legal counsels, and external accountants.
• Organize Board and Shareholders' Meetings for UCB Swiss entities, including agendas, meeting packs, and drafting official minutes (procès-verbaux).
• Prepare official corporate documentation and filings for local authorities, Commercial Register, banks, pension funds, and tax declarations.
• Handle operational finance administration, including daily department mail, petty cash, and monthly invoice archiving.
• Create Purchase Requisitions (PR) and Purchase Orders (PO), route invoices for approval, and guide teams on purchasing tools.
• Track Intercompany Services Agreements, ensuring accuracy, SharePoint updates, and system database encoding.
• Coordinate regulatory administrative tasks, including document translations, notary legalizations, and Powers of Attorney.
• Maintain organized internal legal files, contract archives, and routine legal documentation.

Kenntnisse

Fluent French

Fluent English

Senior Executive Assistant

Compliance

SAP

MS Office

SharePoint

Tools

SAP

MS Office

SharePoint

Jobbeschreibung

UCB in Bulle, Switzerland is seeking a Senior Administrative and Compliance Assistant for a 3‑month temporary contract to provide high-level administrative, legal, and secretarial support during a team replacement.

The role requires fluent French and English, experience as a Senior Executive Assistant or Compliance professional, and proficiency with SAP, MS Office, and SharePoint. You will collaborate across departments, manage filings, and oversee purchasing workflows.