Bid & Talent Coordinator

Jobtailor; Bern; Vor Ort; CHF 65.000 - 90.000; Vollzeit

Zusammenfassung

Jobtailor in Bern is seeking an organised administrative specialist to support tender processes and handle documentation, CVs, and project descriptions. You will create templates, prepare client presentations, and manage bid content within our systems.

The role involves coordinating interviews, maintaining candidate profiles, and assisting with onboarding and internal communications. Fluency in German is essential; knowledge of French is a plus.

Qualifikationen

• Structured, independent work style with good overview in dynamic environments.
• Strong organisational skills with coordination and administrative responsibilities.
• Discretion, reliability and ability to prioritise tasks effectively.
• Excellent written and spoken German; French knowledge is a plus.
• Proficiency in MS Office, Teams and SharePoint.
• Experience in recruiting, bid management, project assistance or in a consulting/IT environment is an advantage.
• Good sense of language and enjoyment in preparing presentations and documents.

Aufgaben

• You support our tender and proposal processes and ensure structured, high-quality documentation.
• You structure, edit and standardise proposal documents, CVs, references, and project descriptions.
• You develop templates and standard texts further and prepare presentations for assessments and client meetings.
• You maintain bid-relevant content in our systems and contribute to efficient turnaround times and high proposal quality.
• You create and publish job advertisements and coordinate interviews as well as communication with applicants.
• You prepare candidate profiles and maintain documentation and systems.
• You support the planning and organisation of onboardings and ensure a structured entry for new employees.
• You prepare decision documents and presentations and assist with meeting preparation and follow-up.
• You keep track of pending tasks and follow-ups and organise internal documents.
• You coordinate internal initiatives and provide operational support to management in day-to-day business.
• You assist with quality assurance and documentation as well as maintaining templates and guidelines.
• You contribute to internal communication, knowledge management and document maintenance.

Kenntnisse

Structured work style

Organisational skills

Discretion and reliability

German proficiency

Presentation skills

Tools

MS Office

Teams

SharePoint

Jobbeschreibung

Responsibilities

• You support our tender and proposal processes and ensure structured, high-quality documentation.
• You structure, edit and standardise proposal documents, CVs, references, and project descriptions.
• You develop templates and standard texts further and prepare presentations for assessments and client meetings.
• You maintain bid-relevant content in our systems and contribute to efficient turnaround times and high proposal quality.
• You create and publish job advertisements and coordinate interviews as well as communication with applicants.
• You prepare candidate profiles and maintain documentation and systems.
• You support the planning and organisation of onboardings and ensure a structured entry for new employees.
• You prepare decision documents and presentations and assist with meeting preparation and follow-up.
• You keep track of pending tasks and follow-ups and organise internal documents.
• You coordinate internal initiatives and provide operational support to management in day-to-day business.
• You assist with quality assurance and documentation as well as maintaining templates and guidelines.
• You contribute to internal communication, knowledge management and document maintenance.

Requirements

• You work in a structured, independent manner and maintain an overview even in a dynamic environment.
• You have strong organisational skills and enjoy coordination and administrative responsibilities.
• You are discreet, reliable and able to prioritise tasks effectively.
• You have excellent written and spoken German and ideally good knowledge of French.
• You are proficient in MS Office, Teams and SharePoint.
• Experience in recruiting, bid management, project assistance or in a consulting/IT environment is an advantage.
• A good sense of language and enjoyment in preparing presentations and documents round off your profile.